Administrative & Office Operations Specialist

Vsconsultancy; Iskandar Puteri; On-site; MYR 33,000 - 50,000; Full time

Job summary

Vsconsultancy is seeking a dedicated Admin Assistant for our Bukit Indah, Johor office. The role involves coordinating schedules, handling communications, and supporting HR and various departments to keep the business running smoothly.

You will manage documentation, assist with meetings, liaise with vendors, and provide a professional reception experience. Fluency in English and Bahasa Malaysia is required, with competency in MS Office essential for daily tasks.

Qualifications

• Proven Administrative Assistant experience or similar role.
• Strong organisational skills with ability to multitask and prioritise.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• Proficiency in Microsoft Office Suite and office management software.
• Attention to detail and accuracy in administrative tasks.
• Professional demeanour with a friendly and helpful approach.
• Ability to work independently and as part of a team.
• Basic accounting or bookkeeping knowledge advantageous.

Responsibilities

• Manage and maintain office schedules, appointments and diary systems for staff.
• Handle incoming/outgoing correspondence, emails and telephone communications.
• Prepare and process administrative documents, reports and presentations.
• Maintain office supplies inventory and place orders as needed.
• File and organise documents, physical and digital, with proper record-keeping.
• Assist with meeting arrangements including venues, catering and materials.
• Support HR with employee-related administrative tasks and documentation.
• Perform general office duties including data entry, copying and printing.
• Liaise with external vendors and service providers on office matters.
• Greet visitors and provide professional reception experience.

Skills

Organisational skills

Communication

MS Office

Attention to detail

Professional demeanour

Independent worker

Team collaboration

Tools

Microsoft Office Suite

Job description

Vsconsultancy is seeking a dedicated Admin Assistant for our Bukit Indah, Johor office. The role involves coordinating schedules, handling communications, and supporting HR and various departments to keep the business running smoothly.

You will manage documentation, assist with meetings, liaise with vendors, and provide a professional reception experience. Fluency in English and Bahasa Malaysia is required, with competency in MS Office essential for daily tasks.