Administrative & HR Coordinator – Johor Branch

MUTIARA SECURITY SERVICES SDN. BHD.; Tebrau; On-site; MYR 33,000 - 67,000; Full time

Job summary

Mutiara Security Services Sdn Bhd is seeking an organised Admin Executive to support day-to-day administration at our Johor branch, coordinating with operations and HQ to keep records and documents in order.

You will handle letters, reports, meetings, onboarding, invoices, and correspondence, while maintaining filing systems and ensuring timely follow-ups. Fluent in Bahasa Malaysia and English with MS Office skills; independent, detail-oriented and proactive.

Qualifications

• Experience in Office Management, Human Resource Management or related field.
• Experience in security services, facilities management, manpower or service industries is an added advantage.
• Good written and verbal communication in Bahasa Malaysia and English.
• Proficient in Microsoft Office.
• Organised, responsible and detail-oriented.
• Able to maintain proper records and follow-up schedules.
• Able to work independently with minimal supervision.

Responsibilities

• Manage the day-to-day administrative requirements of the Johor branch.
• Maintain proper filing and records for employees, clients, assignments and branch documentation.
• Prepare letters, reports, quotations and other business documents.
• Coordinate appointments, meetings, interviews and employee onboarding.
• Assist with attendance, deployment and operational records when required.
• Coordinate uniforms, office supplies, equipment and other branch requirements.
• Assist with invoices, supporting documents and general administrative records.
• Handle general telephone calls, emails and correspondence.
• Coordinate follow-ups and appointments arising from enquiries received.
• Provide general administrative support to the Johor operations team and Company headquarters.

Skills

Office management

Human resource management

Communication

Tools

Microsoft Office

Job description

Mutiara Security Services Sdn Bhd is seeking an organised Admin Executive to support day-to-day administration at our Johor branch, coordinating with operations and HQ to keep records and documents in order.

You will handle letters, reports, meetings, onboarding, invoices, and correspondence, while maintaining filing systems and ensuring timely follow-ups. Fluent in Bahasa Malaysia and English with MS Office skills; independent, detail-oriented and proactive.