Administrative Coordinator – Office Operations & Scheduling

MHY Machinery & Engineering Sdn Bhd; Kulai; On-site; MYR 27,000 - 40,000; Full time

Benefits offered by this job

EPF/SOCSO/EIS

Annual leave

Medical leave

Medical benefits

Friendly working environment

Job summary

MHY Machinery & Engineering Sdn Bhd is seeking a diligent Administrative Assistant to handle daily office duties, prepare letters and reports, and maintain filing systems in Kulai, Johor. You will coordinate with site staff, management, suppliers, and customers, manage calls and emails, and support management with general administration and ad-hoc tasks.

The role requires strong MS Office skills (Word/Excel), good communication, and the ability to work independently while handling multiple tasks

Qualifications

• Proficient in Microsoft Word and Microsoft Excel
• Good communication and organizational skills
• Responsible, disciplined, detail-oriented, and able to work independently
• Able to manage multiple tasks and meet deadlines
• Fluent in Bahasa Malaysia and English

Responsibilities

• Handle daily administrative and general office duties
• Prepare letters, reports, purchase orders, and other documentation
• Maintain proper filing and update company records
• Manage incoming calls, emails, correspondence, and office enquiries
• Coordinate with site staff, management, suppliers, and customers
• Monitor office supplies and arrange purchases when required
• Assist with scheduling, meetings, appointments, and staff coordination
• Perform data entry and ensure records are accurate and up to date
• Support management with general administration and ad-hoc tasks

Job description

MHY Machinery & Engineering Sdn Bhd is seeking a diligent Administrative Assistant to handle daily office duties, prepare letters and reports, and maintain filing systems in Kulai, Johor. You will coordinate with site staff, management, suppliers, and customers, manage calls and emails, and support management with general administration and ad-hoc tasks.

The role requires strong MS Office skills (Word/Excel), good communication, and the ability to work independently while handling multiple tasks