Admin Executive

MUTIARA SECURITY SERVICES SDN. BHD.; Tebrau; On-site; MYR 33,000 - 67,000; Full time

Job summary

Mutiara Security Services Sdn Bhd is seeking an organised Admin Executive to support day-to-day administration at our Johor branch, coordinating with operations and HQ to keep records and documents in order.

You will handle letters, reports, meetings, onboarding, invoices, and correspondence, while maintaining filing systems and ensuring timely follow-ups. Fluent in Bahasa Malaysia and English with MS Office skills; independent, detail-oriented and proactive.

Qualifications

• Experience in Office Management, Human Resource Management or related field.
• Experience in security services, facilities management, manpower or service industries is an added advantage.
• Good written and verbal communication in Bahasa Malaysia and English.
• Proficient in Microsoft Office.
• Organised, responsible and detail-oriented.
• Able to maintain proper records and follow-up schedules.
• Able to work independently with minimal supervision.

Responsibilities

• Manage the day-to-day administrative requirements of the Johor branch.
• Maintain proper filing and records for employees, clients, assignments and branch documentation.
• Prepare letters, reports, quotations and other business documents.
• Coordinate appointments, meetings, interviews and employee onboarding.
• Assist with attendance, deployment and operational records when required.
• Coordinate uniforms, office supplies, equipment and other branch requirements.
• Assist with invoices, supporting documents and general administrative records.
• Handle general telephone calls, emails and correspondence.
• Coordinate follow-ups and appointments arising from enquiries received.
• Provide general administrative support to the Johor operations team and Company headquarters.

Skills

Office management

Human resource management

Communication

Tools

Microsoft Office

Job description

We are looking for an organised, responsible and proactive Admin Executive to support the day-to-day administration and coordination of our Johor branch. The successful candidate will work closely with the Johor operations team and Company headquarters to ensure administrative matters, documentation, correspondence and branch records are properly maintained.

Key responsibilities

Manage the day-to-day administrative requirements of the Johor branch.

Maintain proper filing and records for employees, clients, assignments and branch documentation.

Prepare letters, reports, quotations and other business documents.

Coordinate appointments, meetings, interviews and employee onboarding.

Assist with attendance, deployment and operational records when required.

Coordinate uniforms, office supplies, equipment and other branch requirements.

Assist with invoices, supporting documents and general administrative records.

Handle general telephone calls, emails and correspondence.

Coordinate follow-ups and appointments arising from enquiries received.

Provide general administrative support to the Johor operations team and Company headquarters.

About you

Experience in Office Management, Human Resource Management or a related field is preferred.

Experience in the security services, facilities management, manpower or other service industries will be an added advantage.

Good written and verbal communication skills in Bahasa Malaysia and English.

Proficient in Microsoft Office.

Able to prepare professional emails, letters and basic business documents.

Organised, responsible and detail-oriented.

Able to maintain proper records and follow-up schedules.

Good interpersonal and communication skills.

Able to work independently with minimal supervision.

ABOUT US

Mutiara Security Services Sdn Bhd was registered under The Companies Commission of Malaysia with registration number 301734 V on 27th May 1994 Mutiara Security Services Sdn Bhd is a top quality provider of integrated security services. Our headquarters located at No. 28 Jalan 16/1, 46350 Petaling Jaya, Selangor Darul Ehsan.

We offer high quality solutions to suit any organization In order to ensure that we only provide the most competent and professional services, we acquired personnel from exarmed Forces and ex Police who are well equipped with extensive training and vast experience which has complemented our security management team. We provide a range of security services from uniformed, armed unarmed security guards, private investigations, bodyguards, personal driver, K-9 units, watchman duties for elite residential areas, and other mid to high end properties and developments.

OUR VISION

To bench mark our security service company, comparable to any best in the industry, and meet international standards specification in security service industry

OUR MISSION

To be committed to offer reliable cost effective customer orientated security services by selecting best security guards, train and retain them to deliver quality service to our customers

ABOUT US

Mutiara Security Services Sdn Bhd was registered under The Companies Commission of Malaysia with registration number 301734 V on 27th May 1994 Mutiara Security Services Sdn Bhd is a top quality provider of integrated security services. Our headquarters located at No. 28 Jalan 16/1, 46350 Petaling Jaya, Selangor Darul Ehsan.

We offer high quality solutions to suit any organization In order to ensure that we only provide the most competent and professional services, we acquired personnel from exarmed Forces and ex Police who are well equipped with extensive training and vast experience which has complemented our security management team. We provide a range of security services from uniformed, armed unarmed security guards, private investigations, bodyguards, personal driver, K-9 units, watchman duties for elite residential areas, and other mid to high end properties and developments.

OUR VISION

To bench mark our security service company, comparable to any best in the industry, and meet international standards specification in security service industry

OUR MISSION

To be committed to offer reliable cost effective customer orientated security services by selecting best security guards, train and retain them to deliver quality service to our customers

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What can I earn as an Administration Executive