Administrative Executive: SOPs, Coordination & Docs

Shang Height; Malacca City; On-site; MYR 25,000 - 42,000; Full time

Benefits offered by this job

EPF, SOCSO & EIS

Annual Leave & Medical Leave

Training & Development

Staff Activities & Company Events

Job summary

Shang Height is seeking an organized administrative assistant to support management in daily operations and corporate affairs. You will handle filing, document control and routine communications with internal departments and external professionals.

Key duties include coordinating SOPs, preparing correspondence, arranging meetings, recording minutes and tracking deadlines. Fresh graduates are welcome; strong MS Office skills and bilingual communication are preferred for this role in Malaysia.

Qualifications

• Diploma in Business Administration, Management, Secretarial Studies or related fields.
• 1–2 years of relevant admin/corporate support experience; fresh graduates welcomed.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and good English/Bahasa Malaysia.

Responsibilities

• Maintain filing, documentation and record-keeping for company documents (physical and electronic).
• Coordinate preparation, updating, approval and circulation of SOPs, policies and internal memoranda.
• Coordinate with internal departments to gather information and updates on assigned matters.
• Coordinate with external parties including company secretaries and auditors.
• Monitor progress, track deadlines and follow up with relevant personnel.
• Prepare progress updates and highlight delays to management.
• Arrange meetings, prepare materials, record minutes and follow up actions.
• Assist in preparing letters, memoranda, reports and administrative correspondence.
• Provide administrative and secretarial support to management, including audits and corporate exercises.

Skills

Communication skills

Multitasking

Interpersonal skills

Attention to detail

Education

Diploma in Business Administration or Secretarial Studies

Tools

Microsoft Office

Job description

Shang Height is seeking an organized administrative assistant to support management in daily operations and corporate affairs. You will handle filing, document control and routine communications with internal departments and external professionals.

Key duties include coordinating SOPs, preparing correspondence, arranging meetings, recording minutes and tracking deadlines. Fresh graduates are welcome; strong MS Office skills and bilingual communication are preferred for this role in Malaysia.