Administrative Executive

Pelantar Insan; Batang Kali; On-site; MYR 24,000 - 42,000; Full time

Job summary

Pelantar Insan in Malaysia is seeking an administrative support professional to assist the Manager and project management team with daily tasks, meeting scheduling, site visits, and coordination of appointments. You will track project timelines, maintain compliant documentation, liaise with internal teams and subcontractors, and ensure records are accurately filed in both physical and electronic formats.

Proficiency in Mandarin and English, and strong MS Office skills (Excel) are required, along

Qualifications

• Candidate must possess at least a Certificate/ Diploma/ in Business Studies/Administration/Management, Secretarial or equivalent.
• Minimum with 1 year of relevant working experience at the managerial level preferably in Construction or its related industry.
• Great knowledge of MS Office and MS Excel.
• Good in interpersonal skills, able to communicate and coordinate effectively with the Project Team.

Responsibilities

• Provide day-to-day administrative support to the Manager and other departments as needed.
• Assist in scheduling meetings, site visits, and coordinating appointments for the project management team.
• Track project timelines and ensure timely submission of required documents and reports.
• Coordinate with internal teams and subcontractors to facilitate seamless project workflows.
• Ensure accurate documentation for legal and regulatory compliance, including building permits and safety regulations.
• Assist in maintaining compliance with industry regulations, including safety standards, environmental requirements, and labor laws.
• Help manage safety documentation, incident reports, and ensure that all employees are up-to-date on required certifications.
• Ensure proper filing and easy retrieval of important project documentation, both in physical and electronic formats.
• Liaise with project managers, engineers, and external vendors to coordinate and compile necessary documentation for ongoing projects.

Skills

MS Office

MS Excel

Interpersonal skills

Communication

Education

Certificate/Diploma in Business Studies/Administration/Management

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Provide day-to-day administrative support to the Manager and other departments as needed.
• Assist in scheduling meetings, site visits, and coordinating appointments for the project management team.
• Track project timelines and ensure timely submission of required documents and reports.
• Coordinate with internal teams and subcontractors to facilitate seamless project workflows.
• Ensure accurate documentation for legal and regulatory compliance, including building permits and safety regulations.
• Assist in maintaining compliance with industry regulations, including safety standards, environmental requirements, and labor laws.
• Help manage safety documentation, incident reports, and ensure that all employees are up-to-date on required certifications.
• Ensure proper filing and easy retrieval of important project documentation, both in physical and electronic formats.
• Liaise with project managers, engineers, and external vendors to coordinate and compile necessary documentation for ongoing projects.

Job Qualifications

• Candidate must possess at least a Certificate/ Diploma/ in Business Studies/Administration/Management, Secretarial or equivalent.
• Minimum with 1year of relevant working experience at the managerial level preferably in Constructionor its related industry.
• Great knowledge of MS Office and MS Excel.
• Good in interpersonal skills, able to communicate and coordinate effectively with the Project Team.
• Good working attitude
• Able to converse in Mandarin and English Language. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.