Project Administrative Officer

RoviSys; Puchong; On-site; MYR 36,000 - 60,000; Full time

Job summary

RoviSys Malaysia is seeking an organized and self-motivated project administrator to support our project operations. You will handle clerical duties and coordinate with engineering, HR and finance teams, ensuring accurate documentation and timely delivery.

The ideal candidate has a detail-oriented mindset, strong written and verbal communication skills, and the ability to manage multiple tasks across the project lifecycle from tender through close-out.

Qualifications

• 2+ years’ project administration experience.
• Proficient in MS Office Suite and related tools.
• Strong written and verbal communication skills.
• Detail-oriented with ability to manage multiple tasks.

Responsibilities

• Manage project administrative requirements to ensure timely execution and compliance with company and client requirements.
• Provide administrative support throughout the project lifecycle from tender to close-out, ensuring accurate documentation and coordination.
• Prepare CIDB declarations, registrations, and other regulatory documentation.
• Coordinate project documents, correspondence, reports, meeting minutes and records.
• Assist with purchase requisitions, POs, invoicing, and project expense documentation.
• Maintain organized filing and document control for all project documents.

Skills

Project Administration

MS Office

Time Management

Communication

Multitasking

Detail-oriented

Education

Bachelor's degree in Business / Administration / Engineering

Tools

Microsoft Office Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

RoviSys Malaysia is looking for an organized and self-motivated project administrator who will be responsible for providing administrative support to our project operations. The project administrator’s role will include working closely with our engineering, HR and finance team by handling clerical duties,. In order to be successful in this position, you should be detail-oriented, professional, and have excellent written and verbal communication skills.

Job Description

• Manage project administrative requirements to ensure timely execution and compliance with company and client requirements.
• Provide comprehensive administrative support throughout the entire project lifecycle, from the commercial and tender stage through project execution, commissioning, and final project close-out, ensuring all administrative, documentation, and coordination activities are completed accurately and on schedule.
• Prepare and coordinate CIDB project declarations, registrations, and other statutory or regulatory documentation as required.
• Coordinate and maintain project documentation, correspondence, reports, meeting minutes, and project records.
• Coordinate the application, renewal, and administration of bank guarantees, performance bonds, and other project financial documentation with Finance and external institutions.
• Arrange and coordinate matters relating to housing rental, vehicle purchase for projects
• Assist in coordinating company vehicle purchases, registrations, insurance, road tax renewals, and vehicle allocation to support project operations.
• Work closely with Project Manager, Finance, HR, Engineering, and external vendors to facilitate project-related administrative activities.
• Track project administrative deliverables and ensure all supporting documents are complete and submitted within required timelines.
• Assist with purchase requisitions, purchase orders, invoice verification, and project expense documentation.
• Maintain organized filing systems for project documents and ensure proper document control.
• Perform other project administration and coordination duties as assigned.

Requirements

• High school diploma or a bachelor’s degree in business, administration, engineering, or related fields.
• 2 or more years’ project administration experience.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and etc.)
• Multi-tasking and time-management skills, with the ability to prioritize tasks.