Administrative Executive( Cantonese speaking)

Unotech Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Unotech Limited in Kuala Lumpur seeks a well-organised Administrative Executive to support daily office operations across management, sales, finance, HR and technical teams. The role requires multitasking, strong attention to detail and comfort in a fast-paced IT System Integration environment.

You will handle day-to-day admin tasks, coordinate correspondence, manage filing, arrange meetings, help with quotations and invoices, and maintain confidential records.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, HR, or related field.
• 2–4 years of administrative or office management experience preferred.
• Strong organisational and time-management skills.
• Attention to detail and ability to handle confidential information.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to multitask and work independently.
• Experience in IT/System Integration or B2B environment is an advantage.
• Proficiency in Cantonese speaking.

Responsibilities

• Handle day-to-day office administration and operational matters.
• Manage office supplies, equipment, documents, and general office facilities.
• Maintain proper filing and documentation systems, both physical and digital.
• Coordinate incoming and outgoing correspondence, courier services, and deliveries.
• Arrange meetings, appointments, company events, and internal activities as required.
• Assist the sales team with quotations, purchase orders, invoices, and delivery documents.
• Assist the finance team with invoice processing, payment documentation, and expense claims.
• Assist with employee onboarding and offboarding documentation and maintain employee records.
• Liaise with building management, suppliers, courier companies, service providers, and other external parties.
• Monitor office maintenance, utilities, subscriptions, and service contracts.

Skills

Organisational skills

Time management

Attention to detail

Communication

Proactive attitude

Learning agility

Education

Diploma or Bachelor's Degree in Business Administration/Management/HR

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Unotech Limited is looking for a well-organised, responsible, and detail-oriented Administrative Executive / Admin Officer to support the company's daily administrative and operational activities. The role will work closely with management, sales, finance, HR, and technical teams to ensure smooth and efficient office operations. The ideal candidate should be proactive, able to multitask, and comfortable working in a fast-paced IT System Integration environment.

Key responsibilities

Handle day-to-day office administration and operational matters

Manage office supplies, equipment, documents, and general office facilities

Maintain proper filing and documentation systems, both physical and digital

Coordinate incoming and outgoing correspondence, courier services, and deliveries

Arrange meetings, appointments, company events, and internal activities when required

Assist the sales team with quotations, purchase orders, invoices, delivery documents, and other sales-related paperwork

Assist the finance team with invoice processing, payment documentation, and expense claims

Assist with employee onboarding and offboarding documentation and maintain employee records

Liaise with building management, suppliers, courier companies, service providers, and other external parties

Monitor office maintenance, utilities, subscriptions, and service contracts

About you

Diploma or Bachelor's Degree in Business Administration, Management, Human Resources, or a related field

2–4 years of relevant administrative or office management experience preferred

Good organisational and time-management skills

Strong attention to detail and ability to handle confidential information

Good communication and interpersonal skills

Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint

Able to manage multiple tasks and work independently

Responsible, proactive, flexible, and willing to learn

Experience in an IT, System Integration, Technology, or B2B environment is an advantage

Required proficiency in Cantonese speaking

About us

Unotech Limited is an IT System Integration company based in Hong Kong.