Administrative Officer — IT & Operations Support

Unotech Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Unotech Limited in Kuala Lumpur seeks a well-organised Administrative Executive to support daily office operations across management, sales, finance, HR and technical teams. The role requires multitasking, strong attention to detail and comfort in a fast-paced IT System Integration environment.

You will handle day-to-day admin tasks, coordinate correspondence, manage filing, arrange meetings, help with quotations and invoices, and maintain confidential records.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, HR, or related field.
• 2–4 years of administrative or office management experience preferred.
• Strong organisational and time-management skills.
• Attention to detail and ability to handle confidential information.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to multitask and work independently.
• Experience in IT/System Integration or B2B environment is an advantage.
• Proficiency in Cantonese speaking.

Responsibilities

• Handle day-to-day office administration and operational matters.
• Manage office supplies, equipment, documents, and general office facilities.
• Maintain proper filing and documentation systems, both physical and digital.
• Coordinate incoming and outgoing correspondence, courier services, and deliveries.
• Arrange meetings, appointments, company events, and internal activities as required.
• Assist the sales team with quotations, purchase orders, invoices, and delivery documents.
• Assist the finance team with invoice processing, payment documentation, and expense claims.
• Assist with employee onboarding and offboarding documentation and maintain employee records.
• Liaise with building management, suppliers, courier companies, service providers, and other external parties.
• Monitor office maintenance, utilities, subscriptions, and service contracts.

Skills

Organisational skills

Time management

Attention to detail

Communication

Proactive attitude

Learning agility

Education

Diploma or Bachelor's Degree in Business Administration/Management/HR

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Unotech Limited in Kuala Lumpur seeks a well-organised Administrative Executive to support daily office operations across management, sales, finance, HR and technical teams. The role requires multitasking, strong attention to detail and comfort in a fast-paced IT System Integration environment.

You will handle day-to-day admin tasks, coordinate correspondence, manage filing, arrange meetings, help with quotations and invoices, and maintain confidential records.