Personal Assistant / Administrative Assistant

SolidCAM APAC Pte Ltd; Penang; On-site; MYR 28,000 - 45,000; Full time

Job summary

SolidCAM APAC Pte Ltd based in Penang, Malaysia, is seeking a highly organized Personal Assistant/Administrative Assistant to support the management team and keep daily operations running smoothly.

The ideal candidate will handle calendars, communications, document management, and coordination with internal teams and external partners. English and Chinese proficiency are preferred, with 0–5 years of relevant experience and strong MS Office skills.

Qualifications

• 0–5 years of experience in Personal/Administrative support or coordinating roles
• English proficiency (written and spoken)
• Proficient in MS Office (Excel, Word, PowerPoint)
• Email and calendar management
• Strong organizational and coordination skills
• Good communication and interpersonal skills
• Attention to detail and ability to manage multiple priorities
• Proactive approach and strong follow-up skills
• Excellent English and Chinese communication skills
• Comfortable coordinating with multiple teams and stakeholders

Responsibilities

• Provide day-to-day administrative and personal assistance to management
• Manage calendars, schedule meetings, and coordinate communications
• Organize and maintain documents, files, and reports
• Handle correspondence and emails with timely follow-ups
• Coordinate with internal teams, partners, resellers, and stakeholders
• Assist with planning meetings, events and company activities
• Track tasks and deadlines with timely follow-ups
• Support general office administration and day-to-day operations
• Handle confidential information with discretion
• Take on additional administrative tasks as required

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Proactive

Interpersonal skills

Bilingual English-Chinese

Tools

MS Office Suite

MS Excel

MS Word

MS PowerPoint

Job description

Personal Assistant / Administrative Assistant

We are looking for a highly organized, proactive, and reliable Personal Assistant / Administrative Assistant to support our management team and ensure smooth day-to-day administrative operations. The ideal candidate should have strong communication and coordination skills, excellent attention to detail, and the ability to manage multiple tasks efficiently.

Key responsibilities

Provide day-to-day administrative and personal assistance to the management team

Manage calendars, schedule meetings, appointments, and coordinate internal and external communications

Organize and maintain documents, files, reports, and other important records

Handle correspondence, emails, and follow-ups in a timely and professional manner

Coordinate with internal teams, external partners, resellers, and other stakeholders as required

Assist with planning and organizing meetings, events, and company activities

Track pending tasks, deadlines, and action items and ensure timely follow-ups

Support general office administration and help ensure smooth day-to-day operations

Handle confidential information with discretion and professionalism

Take on additional administrative or coordination tasks as required by management

About you

0–5 years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or in a similar coordination role

English Proficiency (Written and Spoken)

MS Office, especially MS Excel, Word, and PowerPoint

Email and calendar management

Strong organizational and coordination skills

Good communication and interpersonal skills

Attention to detail and ability to manage multiple priorities

Proactive approach and strong follow-up skills

Excellent English and Chinese communication skills

Comfortable coordinating with multiple teams and stakeholders

What can I earn as an Administration Officer