Admin Executive

Finsmart Solutions Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 67,000; Full time

Job summary

Finsmart Solutions Malaysia Sdn Bhd is seeking an Office Administrator to manage daily office tasks, including documentation, filing, correspondence, and supplies, and to coordinate meetings, travel arrangements, and events.

The role requires 1–2 years in administration, strong organizational skills, and fluency in Mandarin and English to communicate with Mandarin-speaking clients.

Qualifications

• Strong organizational and time-management skills with attention to detail.
• Proficient in Mandarin & English; Mandarin proficiency required for Mandarin-speaking clients.
• 1–2 years of experience in administration, office management, or similar role.

Responsibilities

• Manage daily office administration, including documentation, filing, correspondence, and office supplies, facilities, maintenance, and vendors.
• Handle incoming emails and company phone calls and follow up with relevant parties when necessary.
• Coordinate meetings, appointments, calendars, travel arrangements, and company events.
• Monitor and maintain stock levels of office essentials and ensure timely replenishment.
• Manage company licenses, contracts, renewals, subscriptions, and other administrative deadlines.
• Follow up on quotations, invoices, payments, and vendor-related matters.
• Ensure all bills are properly submitted and processed on time.
• Ensure office facilities, equipment, and supplies are properly maintained.
• Handle sensitive company information with a high level of confidentiality.
• Perform other administrative and operational duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Confidentiality

Vendor management

Education

Diploma or Bachelor's degree in Business Administration or related field

Job description

Manage daily office administration, including documentation, filing, correspondence, and office supplies, facilities, maintenance, and vendors.

Handle incoming emails and company phone calls and follow up with relevant parties when necessary.

Coordinate meetings, appointments, calendars, travel arrangements, and company events.

Monitor and maintain stock levels of company T-shirts, stationery, pantry supplies, and other office essentials, ensuring timely replenishment.

Manage company licenses, contracts, renewals, subscriptions, and other administrative deadlines.

Follow up on quotations, invoices, payments, and vendor-related matters.

Ensure all bills are properly submitted and processed on time.

Ensure office facilities, equipment, and supplies are properly maintained.

Handle sensitive company information with a high level of confidentiality.

Perform other administrative and operational duties as assigned.

About you

Diploma or bachelor's degree in business administration, Management, or a related field.

1-2 years of experience in administration, office management, or a similar role.

Strong organizational and time-management skills with attention to detail.

Proficient in Mandarin & English. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.