General Admin Assistant

Private Advertiser; Petaling Jaya; On-site; MYR 36,000 - 48,000; Full time

Job summary

Private Advertiser in Petaling Jaya is seeking a General Admin Assistant to provide comprehensive administrative support across multiple departments and ensure smooth day-to-day operations.

You will handle office tasks, coordinate meetings, manage documentation, and communicate with internal teams and external stakeholders, requiring independent work and strong organizational skills. Diploma or degree in Business Administration preferred; 1-3 years' experience; proficient with Microsoft Office.

Qualifications

• Diploma or degree in Business Administration or related field (preferred).
• 1-3 years of administrative or office support experience.
• Proficient in English with good communication skills.
• Proactive, organized and able to work independently.
• Proficient in Microsoft Office (Excel, PowerPoint).

Responsibilities

• Manage daily office operations and maintain filing systems.
• Provide administrative support to Sales, Marketing and Operations.
• Coordinate meetings and track action items; assist with reports and data entry.
• Act as liaison between departments and external stakeholders.

Skills

Interpersonal skills

Communication

Follow-up

Organization

Education

Diploma or degree in Business Administration or related field

Tools

Microsoft Office

Excel

PowerPoint

Job description

The General Admin Assistant provides comprehensive administrative support across multiple departments to ensure smooth day-to-day operations. This role acts as a central point of coordination, handling office administration, documentation, and communication while supporting various functional teams as needed.

MAIN RESPONSIBILITIES

Office & Administrative Support

• Manage daily office operations, including supplies, filing systems, and office facilities
• Maintain accurate records, databases, and documentation

Cross-Functional Support

• Provide administrative assistance to departments such as Sales, Marketing and Operation
• Coordinate meetings and follow up on action items
• Assist with report preparation, data entry, and basic analysis

Communication & Coordination

• Act as a point of contact between departments and external stakeholders
• Ensure timely information flow across teams

REQUIREMENTS

Diploma or degree in Business Administration or related field (preferred)

1-3 years of experience in an administrative or office support role

Dedicated, matured, resourceful and able to work independently.

Good interpersonal skills & able to interact with all levels of staff.

Systematic, focus and well-organized person.

Strong follow up skills to ensure assigned tasks are completed.

Good communication skills (proficiency in English is a must).

Proficient in Microsoft office application (i.e. Excel, Power Point, etc).