ADMIN EXECUTIVE

Alpaca Connect Sdn Bhd; Johor Bahru; On-site; MYR 42,000 - 54,000; Full time

Job summary

Alpaca Connect Sdn Bhd in Malaysia seeks an Administration Executive to support the Supervisor/Management and lead a small team. You will organize reports, schedules, and daily tasks, ensuring accuracy and timely delivery in a fast-paced environment.

You will supervise activities, provide guidance to team members, and liaise with clients, suppliers, and colleagues in English, Mandarin and Malay. Strong organizational skills and proactive problem-solving are essential.

Qualifications

• Bachelor's Degree in Business Administration, Management, or related field.
• Minimum 1–2 years of supervisory or team leadership experience.
• Strong organizational and administrative skills.
• Good leadership, communication, and problem-solving abilities.
• Proficient in English, Mandarin and Malay to liaise with diverse clients, suppliers, or associates.

Responsibilities

• Provide administrative and clerical support to the Supervisor/Management
• Prepare, organize, and maintain reports, records, and documentation
• Coordinate meetings, schedules, and other administrative activities as required
• Assist in preparing operational reports and team performance summaries
• Supervise and monitor the daily work activities of team members
• Provide guidance, support, and direction to team members in carrying out their duties
• Address operational issues and escalate matters to supervisor when necessary
• Conduct weekly performance reviews and evaluations of team members
• Monitor individual and team productivity against established KPIs and targets
• Identify performance gaps and recommend improvement plans

Skills

Leadership

Organizational skills

Communication

Multilingual (English, Mandarin, Malay

Education

Bachelor's Degree in Business Administration or related field

Job description

This role provides administrative and clerical support to the Supervisor/Management while supervising and monitoring the daily work activities of team members. You will coordinate meetings, schedules, and administrative activities, prepare and maintain reports and documentation, and ensure tasks are completed accurately and within required timelines.

Key responsibilities

Provide administrative and clerical support to the Supervisor/Management

Prepare, organize, and maintain reports, records, and documentation

Coordinate meetings, schedules, and other administrative activities as required

Assist in preparing operational reports and team performance summaries

Supervise and monitor the daily work activities of team members

Provide guidance, support, and direction to team members in carrying out their duties

Address operational issues and escape matters to supervisor when necessary

Conduct weekly performance reviews and evaluations of team members

Monitor individual and team productivity against established KPIs and targets

Identify performance gaps and recommend improvement plans

About you

Bachelor's Degree in Business Administration, Management, or a related field

Minimum 1–2 years of supervisory or team leadership experience

Strong organizational and administrative skills

Good leadership, communication, and problem-solving abilities

Proficient in English, Mandarin and Malay to liaise with diverse clients, suppliers, or associates.

Ability to work independently and manage multiple tasks effectively

What can I earn as an Administration Executive