PA cum Junior Executive

Warisan Muhibah Ventures; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Warisan Muhibah Ventures in Kuala Lumpur City Centre is seeking a beginner-friendly PA cum Junior Executive to support senior management with administrative tasks and executive duties. The role offers growth opportunities in a dynamic business environment.

You will manage calendars, coordinate meetings, prepare reports and presentations, and assist with travel arrangements and expense reporting while maintaining confidentiality and professionalism.

Qualifications

• Qualification in business administration or secretarial studies or equivalent.
• Experience in administrative or executive support preferred.
• Excellent written and verbal English; Malay skills are a plus.

Responsibilities

• Managing executive calendars, scheduling meetings and coordinating appointments with internal and external stakeholders.
• Providing comprehensive administrative support to senior management, including diary management, travel arrangements and expense reporting.
• Preparing and formatting reports, presentations, correspondence and other business documents.
• Coordinating meetings and events, including booking venues, arranging catering and managing logistics.
• Maintaining filing systems, both digital and physical, ensuring records are organised and accessible.
• Answering telephones and managing incoming enquiries in a professional manner.
• Supporting the coordination of projects and initiatives, liaising between departments as required.
• Assisting with general office administration tasks and ad hoc duties as needed.
• Maintaining confidentiality and handling sensitive information with discretion.

Skills

Organisational skills

Time management

Communication

Independence

Teamwork

Proactive attitude

Attention to detail

Discretion

Willingness to learn

Education

Business administration / Secretarial qualification

Tools

MS Office

Job description

About the role

We are seeking a beginner, talented and organised PA cum Junior Executive to join our team in Kuala Lumpur City Centre. This is an exciting opportunity to work alongside senior management, providing comprehensive administrative and executive support whilst developing your skills in a dynamic business environment. You will play a crucial role in ensuring the smooth operation of our office, managing calendars, coordinating meetings, and supporting key business initiatives. This position offers the chance to grow professionally whilst making a direct impact on our organisation's success.

Key responsibilities

• Managing executive calendars, scheduling meetings and coordinating appointments with internal and external stakeholders
• Providing comprehensive administrative support to senior management, including diary management, travel arrangements and expense reporting
• Preparing and formatting reports, presentations, correspondence and other business documents
• Coordinating meetings and events, including booking venues, arranging catering and managing logistics
• Maintaining filing systems, both digital and physical, ensuring all records are organised and easily accessible
• Answering telephones and managing incoming enquiries in a professional manner
• Supporting the coordination of projects and initiatives, liaising between departments as required
• Assisting with general office administration tasks and ad hoc duties as needed
• Maintaining confidentiality and handling sensitive information with discretion

What we're looking for

• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English; proficiency in Malay is advantageous
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
• Ability to work independently and as part of a team in a fast-paced environment
• Professional demeanour with strong interpersonal skills and a proactive approach to problem-solving
• Attention to detail and commitment to maintaining high standards of work
• Discretion and the ability to handle confidential information appropriately
• A relevant qualification in business administration, secretarial studies or equivalent experience
• Previous experience in an administrative or executive support role is preferred
• Flexibility and willingness to learn and develop new skills