Administrative Cum Purchasing Assistant

Private Advertiser; Kuala Lumpur; On-site; MYR 28,000 - 42,000; Full time

Job summary

Private Advertiser is seeking an Administrative Cum Purchasing Assistant to support daily administrative operations at Bandar Sunway. The role covers office coordination, procurement administration, and general admin functions.

Fresh graduates and applicants with 1–3 years in admin or procurement are welcome. Diploma/degree in business, procurement, or related field is preferred. Proficiency in Microsoft Office is expected.

Qualifications

• Diploma or degree in Business Administration, Procurement, or related field.
• 1–3 years of experience in admin, purchasing, or procurement (construction preferred).
• Fresh graduates are welcome to apply.

Responsibilities

• Track and record staff attendance, leave, and site data.
• Provide general admin and clerical support (filing, scanning, record-keeping).
• Assist with HR documentation and compliance.
• Handle administrative reimbursements.
• Oversee daily office activities and supplies; ensure equipment operates correctly.
• Assist on ad-hoc admin duties as assigned by management.
• Assist on Purchase Ordering and deliveries; update delivery orders and supplier invoices.
• Develop new potential suppliers to improve supply base.

Skills

Negotiation

Communication

Coordination

Education

Diploma/ Degree in Business Admin or Procurement

Tools

Microsoft Excel

Microsoft Word

Job description

We are international company specialized aluminium curtain wall and door & window engineering company that integrated with facade, product development, engineering design, processing and manufacturing, installing and construction and after-sale services.

We are seeking a dedicated and Administrative Cum Purchasing Assistant to join our team in Bandar Sunway, as a supporting daily administrative operations, office coordination, communication management, procurement administration, and general office functions.

Administrative Work

• Assist in track & record staff attendance, leave & site related data
• Assist in general administrative & clerical support such as managing correspondence, filing, document scanning and record keeping
• Assist with HR-related documentation and compliance
• Assist on handling handle administrative reimbursement transactions
• Overseeing daily office activities, managing office supplies, and ensuring equipment operates correctly
• Assist on all ad-hoc administrative duties as assigned by management
• Able to work as a team

Purchasing

• Assist on Purchase Ordering & Delivering
• Update Delivery Order and supplier invoices
• Assist to develop new potential suppliers to improve supply base

Requirement

• Working Place at Bandar Sunway
• Fresh Graduate are welcome to apply
• Minimum Diploma / Degree in Business Administration, Procurement, or related field
• 1–3 years of working experience in admin, purchasing, or procurement role (preferably in construction)
• Knowledge of interior materials, fittings, and suppliers is an added advantage
• Proficient in Microsoft Office (Excel, Word)
• Strong negotiation, communication, and coordination skills

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as a Purchasing Assistant?
• How many years' experience do you have in the construction industry?
• What's your expected monthly basic salary?
• Do you have previous invoicing experience?
• Do you possess or have access to your own transportation?
• Do you have data entry experience?
• How many years of accounting experience do you have?