Administrative Assistant

Goodwill Square (Malaysia) Sdn. Bhd.; Tanjong Malim; On-site; MYR 20,000 - 31,000; Full time

Job summary

Goodwill Square (Malaysia) Sdn. Bhd. is seeking an Administration Assistant to join our on-site team in Tanjung Malim, Perak.

You will handle invoices, purchase orders, delivery notes and warehouse records, while providing essential support to the warehouse and distribution operations. The role requires a high school qualification (or equivalent) with strong MS Office skills, exceptional organisational ability, and a detail-oriented mindset.

Qualifications

• High school qualification or equivalent, with further education or professional qualifications being advantageous
• Proven experience in an administrative role, ideally within a warehousing, logistics or manufacturing environment will be an advantage
• Proficiency with Microsoft Office applications including Word & Excel
• Strong organisational skills with the ability to manage multiple tasks and meet deadlines
• Meticulous attention to detail and accuracy, particularly when handling documentation and data
• Ability to work independently whilst being a collaborative team member
• Familiarity with warehouse management systems or logistics software would be beneficial
• Strong customer service orientation and professional demeanour
• Reliability and punctuality with a commitment to consistent attendance

Responsibilities

• Processing and managing administrative documentation including invoices, purchase orders, delivery notes and warehouse records
• Providing comprehensive administrative support to the warehouse and distribution operations team
• Scheduling and coordinating meetings, appointments and facility bookings
• Maintaining accurate records and databases, ensuring all information is current and organised
• Assisting with data entry, filing and organisation of company records and archives
• Handling correspondence, including emails and telephone enquiries in a professional manner
• Coordinating with internal departments and external stakeholders to support warehouse and logistics operations
• Assisting with the preparation of reports, presentations and administrative materials
• Supporting inventory tracking and documentation procedures as required
• Performing general clerical duties and other administrative tasks to ensure smooth daily operations

Skills

Microsoft Office

Organisational skills

Attention to detail

Independent working

Customer service

Education

High school qualification or equivalent

Further education or professional qualifications

Tools

Warehouse management systems

Logistics software

Job description

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About the role
We are seeking a detail-oriented and organised Administration Assistant to join our team at Goodwill Square (Malaysia) Sdn. Bhd. in Tanjung Malim, Perak. This is a full-time position that plays a crucial operational role in supporting the smooth running of our warehousing, storage and distribution facilities. As an Administration Assistant, you will be instrumental in maintaining efficient administrative processes, managing documentation, and providing essential support to ensure our logistics operations run seamlessly. This role is based on-site in Tanjung Malim, Perak, and offers the opportunity to be part of a dynamic team within the manufacturing, transport and logistics sector.

What you'll be doing

Processing and managing administrative documentation including invoices, purchase orders, delivery notes and warehouse records

Providing comprehensive administrative support to the warehouse and distribution operations team

Scheduling and coordinating meetings, appointments and facility bookings as required

Maintaining accurate records and databases, ensuring all information is current and organised

Assisting with data entry, filing and organisation of company records and archives

Handling correspondence, including emails and telephone enquiries in a professional manner

Coordinating with internal departments and external stakeholders to support warehouse and logistics operations

Assisting with the preparation of reports, presentations and administrative materials

Supporting inventory tracking and documentation procedures as required

Performing general clerical duties and other administrative tasks to ensure smooth daily operations

What we're looking for

High school qualification or equivalent, with further education or professional qualifications being advantageous

Proven experience in an administrative role, ideally within a warehousing, logistics or manufacturing environment will be an advantage

Proficiency with Microsoft Office applications including Word & Excel

Strong organisational skills with the ability to manage multiple tasks and meet deadlines

Meticulous attention to detail and accuracy, particularly when handling documentation and data

Ability to work independently whilst being a collaborative team member

Familiarity with warehouse management systems or logistics software would be beneficial

Strong customer service orientation and professional demeanour

Reliability and punctuality with a commitment to consistent attendance

What we offer
At Goodwill Square (Malaysia) Sdn. Bhd. we value our employees and provide a supportive working environment. We offer competitive remuneration, opportunities for professional development and career progression within our growing organisation. We foster a collaborative culture where every team member is appreciated and has the chance to develop new skills. As part of our team, you will benefit from working within a well-established logistics company with clear opportunities to expand your knowledge of the warehousing, storage and distribution industry. We are committed to maintaining a safe, healthy and inclusive workplace for all our staff.

About us
Goodwill Square (Malaysia) Sdn. Bhd. is a leading organisation operating within the warehousing, storage and distribution sector, forming part of the broader manufacturing, transport and logistics industry. We specialise in providing reliable logistics and storage solutions that support businesses across multiple sectors. We are committed to delivering high-quality services to our clients whilst maintaining a strong commitment to operational excellence and employee satisfaction. Our team is dedicated to ensuring efficient, professional service delivery and we pride ourselves on creating an environment where dedicated professionals can thrive.