Administrative Assistant

Humanomics; Selangor; On-site; MYR 24,000 - 36,000; Full time

Job summary

HUMANOMICS in Petaling Jaya is seeking an Administrative Assistant to support daily office operations on a full-time, on-site basis. You will handle correspondence, phone calls, scheduling meetings, and calendar maintenance for team members or executives.

You will also prepare documents, organize files, assist with data entry, coordinate logistics for internal and client-facing meetings, and liaise with HR or finance on basic clerical tasks to keep the office running smoothly.

Qualifications

• Supports daily office operations including correspondence, phone calls, scheduling, and calendar maintenance.
• Excellent communication and professional demeanor for interactions with team and clients.
• Experience in administrative or clerical roles is preferred.

Responsibilities

• Prepare documents and reports; organize files and records; assist with data entry.
• Coordinate logistics for internal and client-facing meetings; liaise with HR/finance on clerical tasks.

Skills

Administrative Support

Calendar Management

Data Entry

Communication Skills

Education

Diploma or Degree in Business Admin

Tools

MS Office

Document Management Systems

Job description

Responsibility

Company Description HUMANOMICS is a one-stop retail and trade marketing solutions agency serving clients across Southeast Asia, Hong Kong, and Taiwan. Through a strong partnership network, the company delivers services that are tailored to the fast-changing retail environment. Offerings range from retail field planning, customized sales and marketing strategy, and market penetration to digital and content marketing, business consultation, and visual merchandising. HUMANOMICS also provides manpower and payroll outsourcing, call center services, field training, and market intelligence to support end-to-end client operations. Team members work in a dynamic, service-oriented environment that emphasizes collaboration, execution excellence, and client success.

Role Description The Administrative Assistant is a full-time, on-site role based in Petaling Jaya. This position supports daily office operations, including managing correspondence, handling phone calls, scheduling meetings, and maintaining calendars for team members or executives. Responsibilities include preparing documents and reports, organizing files and records, assisting with data entry, and coordinating logistics for internal and client-facing meetings. The role also involves liaising with internal departments, supporting HR or finance with basic clerical tasks, and ensuring office supplies and resources are well-maintained. The Administrative Assistant contributes to a smooth, professional office environment that enables project teams to deliver high-quality services to clients.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills, including document preparation, filing, scheduling, and data entry.
• Candidates should possess solid Executive Administrative Assistance capabilities, such as calendar management, meeting coordination, and support for leadership or project managers.
• Candidates should possess excellent Communication and Phone Etiquette skills to handle calls, emails, and in-person interactions professionally.
• Candidates should possess proficiency with office software (e.g., word processing, spreadsheets, presentation tools) and basic document management systems.
• Candidates should possess strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
• Candidates should possess the ability to work collaboratively with diverse teams and maintain a respectful, inclusive workplace.
• Relevant experience in an administrative or office support role is preferred; exposure to marketing, retail, or agency environments is an advantage.
• A diploma or degree in Business Administration, Office Management, or a related field is beneficial but not mandatory if supported by relevant experience.