Personal Assistant

Xolvance; Kuala Lumpur; Hybrid; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Transport allowance

Birthday leave

Hybrid work arrangement

Flexible hours

Medical & insurance claims

Optical, dental & gym claims

Job summary

Xolvance in Kuala Lumpur is seeking a talented Personal Assistant to join our dynamic team. You will support the executives with daily operations, manage schedules, travel arrangements, and prepare reports and meeting materials.

You will handle confidential information with discretion, coordinate with internal teams and external stakeholders, and assist with event planning and ad-hoc projects. This hybrid role offers growth opportunities and a collaborative environment.

Qualifications

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and scheduling tools.
• Ability to handle confidential matters with professionalism and discretion.
• A proactive mindset with the ability to anticipate needs and take initiative.

Responsibilities

• Provide administrative and personal support to the executive, ensuring efficiency in daily tasks.
• Manage schedules, appointments, and travel arrangements.
• Handle confidential documents, emails, and correspondence professionally.
• Prepare reports, presentations, and meeting materials as required.
• Coordinate and liaise with internal teams and external stakeholders.
• Assist with event planning, project management, and other ad-hoc tasks.
• Maintain an organized filing and documentation system.

Skills

Organizational skills

Multitasking

Communication skills

Discretion / confidentiality

Proactive mindset

Tools

Microsoft Office

Job description

Job Description

We are seeking a talented and motivated Personal Assistant to join our team. This is an excellent opportunity to work with a dynamic team in a collaborative environment where your contributions will have a direct impact on our success.

Applying for Personal Assistant

Administration Kuala Lumpur Full Time

Job Description

We are seeking a talented and motivated Personal Assistant to join our team. This is an excellent opportunity to work with a dynamic team in a collaborative environment where your contributions will have a direct impact on our success.

Are you highly organized, proactive, and detail-oriented? Do you thrive in a fast-paced environment and enjoy supporting executives to ensure smooth daily operations? If so, we want you to be part of our team!

Key Responsibilities

• Provide administrative and personal support to the executive, ensuring efficiency in daily tasks
• Manage schedules, appointments, and travel arrangements
• Handle confidential documents, emails, and correspondence professionally
• Prepare reports, presentations, and meeting materials as required
• Coordinate and liaise with internal teams and external stakeholders
• Assist with event planning, project management, and other ad-hoc tasks
• Maintain an organized filing and documentation system

Qualifications

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar role
• Strong organizational and multitasking skills with attention to detail
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and scheduling tools
• Ability to handle confidential matters with professionalism and discretion
• A proactive mindset with the ability to anticipate needs and take initiative

Benefits

• Transport Allowance
• Birthday Allowance & Leave
• Hybrid Work Arrangement
• FLEXI Working Hours
• Medical & Insurance Claims
• Optical, Dental & Gym Claims