Administrative Assistant

Tech Harvest Capital; Penang; On-site; MYR 28,000 - 45,000; Full time

Job summary

Qualitek (M) Solution Sdn Bhd in Penang seeks a detail-oriented Administrative Assistant to support daily office operations. You will manage supplies, coordinate meetings, maintain records, and serve as the primary contact for clients and staff.

The role requires strong organizational skills, proficiency in MS Office, and excellent written and verbal communication in English and Bahasa Malaysia. You will work as part of a dynamic team to ensure smooth operations.

Qualifications

• Diploma in Office Administration or Business Administration required or preferred.
• Experience as administrative assistant or similar role.
• Strong MS Office skills and basic office equipment knowledge.
• Excellent organization and multitasking abilities.
• Fluent in English and Bahasa Malaysia.

Responsibilities

• Oversee daily administrative operations and manage office supplies.
• Coordinate meetings and maintain tidy work area.
• Handle documentation and maintain records and reports.
• Serve as main contact for internal and external inquiries; answer calls and emails.
• Enter data, update records, and generate management reports.
• Schedule calendars and coordinate meetings and events.
• Provide general administrative support and prepare materials for presentations.
• Attend to visitors and handle inquiries from customers and visitors.

Skills

Organizational skills

Multitasking

Independent worker

Strong communication

English & Bahasa Malaysia proficiency

Education

Diploma in Office Administration or Business Administration

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Employment Tipe: Full Time

JOB SCOPE / DESCRIPTION:

• Office Management: Oversee the daily administrative operations, includingmanaging office supplies, coordinating meetings, and ensure a tidy and orderly workarea.
• Documentation: Handle all documentation, including preparing, organizing, andmaintaining physical and digital records, reports, and correspondence.
• Communication: Serve as the main contact person for internal and external contact.Answer phone calls, respond to emails, and liaise with clients and suppliers.
• Data Entry & Reporting: Perform data entry tasks, update records, and generatereports as the management requires.
• Scheduling: Manage calendars, schedule appointments, and coordinate meetingsand events.
• Support Services: Provide general administrative support to the team, includingpreparing material for presentations, reports, and any other tasks as needed.
• Customer Service: To attend to visitors and facilitate in answering any queries fromcustomers or visitors.

REQUIREMENTS:

• Minimum Diploma in Office Administration / Business Administration or related fieldis preferred.
• Proven experience as an administrative assistant or in a similar role.
• Proficient in MS Office (Word, Excel, PowerPoint) and basic office equipment.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills in English and Bahasa Malaysia.
• Ability to work independently and as part of a team.

Join us at Qualitek (M) Solution Sdn Bhd and be part of a dynamic and growing team!