Administrative Assistant

Private Advertiser; Johor Bahru; On-site; MYR 27,000 - 33,000; Full time

Job summary

Private Advertiser is seeking an Admin Assistant in Malaysia to support the administrative team. The role focuses on issuing debit and credit notes and using Excel and PDF tools for data entry in a fast-paced environment.

Key duties include handling invoice verification, document coordination with internal teams and clients, and maintaining Excel records. The position requires accuracy, attention to detail, and strong communication skills to meet KPIs.

Qualifications

• Experience handling PDF and Excel files.
• Detail-oriented with high accuracy in data entry.
• Good communication and coordination skills.
• Ability to work in a performance-driven environment with KPIs.

Responsibilities

• Prepare and issue debit / credit notes accurately and on time.
• Verify invoice details and ensure proper documentation for financial transactions.
• Coordinate with internal teams and clients for documents and disputes resolution.
• Maintain and update records in Excel spreadsheets.
• Convert and manage documents in PDF format (scanning, merging, editing).
• Work towards performance targets related to speed, accuracy, and efficiency.
• Maintain high standards of accuracy and professionalism in all tasks.

Skills

Detail-oriented

Data entry

Good communication

Coordination

PDF handling

Tools

Excel

PDF

Job description

We are a long- and well-established insurance brokerage group based out of Singapore, dedicated to providing tailored insurance solutions across a broad range of industries. Our commitment to excellence and client-centric approach have earned us a reputation as a trusted partner in the insurance sector. As we continue to grow, we are seeking a dynamic and motivated individual to join our team.

JobTitle: Admin Assistant

Jobtype: Full time

Schedule: Monday to Friday (8.5 working hours excluding lunch break)

Salary: RM2,400 to RM3,000 per month

Job Summary:

We are seeking a detail-oriented Administrative Assistant to support our administrative team. The primary responsibility of this role is to issue debit / credit notes and utilize Excel and PDF tools for data entry. The ideal candidate should be performance-driven, organized, and capable of working in a fast-paced environment to meet accuracy and efficiency standards.

Key Responsibilities:

Prepare and issue debit / credit notes accurately and on time.

Verify invoice details and ensure proper documentation for financial transactions.

Coordinate with internal teams and clients when sending out documents and dispute resolution.

Maintain and update records in Excel spreadsheets.

Convert and manage documents in PDF format (scanning, merging, editing).

Work towards performance targets related to speed, accuracy, and efficiency.

Maintain high standards of accuracy and professionalism in all tasks.

Key Requirements:

Experience handling PDF and Excel files.

Detail-oriented with excellent accuracy and data entry skills.

Good communication and coordination skills.

Ability to work in a performance-driven environment with KPIs.