Administration & Operations Executive

Plan TNG Sdn. Bhd.; Petaling Jaya; On-site; MYR 24,000 - 42,000; Full time

Job summary

Plan TNG Sdn. Bhd. is seeking a responsible and organized administrator to support daily school operations, student admissions, and records management.

This role requires a Diploma or Bachelor’s degree in a related field, experience in school administration (international school setting preferred), and proficiency with Microsoft Office and school management systems. You will liaise with parents, teachers and vendors, coordinate transport and meal arrangements, handle visa documentation for

Qualifications

• Experience in school administration preferred, especially in international schools.
• Proficient in MS Office and school management systems.
• Strong organizational skills and ability to multitask.
• Excellent communication with parents, teachers, students and external vendors.

Responsibilities

• Handle student admissions, applications, registration and enrolment procedures.
• Maintain and update students' personal files and admission records.
• Register and update student information in the school management system.
• Assist with international student visa applications, renewals and related documentation.
• Manage daily administrative tasks and provide general administrative support to the school.
• Maintain proper filing systems and ensure student records are accurate and up-to-date.
• Prepare, process and manage school administrative documents and reports.
• Coordinate transportation lists and arrangements with school transporters.
• Coordinate daily food orders and communicate with the caterer for meal requirements.
• Follow up with external vendors to ensure smooth service delivery.
• Assist in supervising students during after-school ECA sessions and ensure safe handover to guardians.

Skills

Student admissions

Administration

Communication

MS Office

Teamwork

Education

Bachelor's degree in related field

Tools

School system

Job description

We are looking for a responsible, organized and proactive person to join our team. The successful candidate will play an important role in supporting the school's daily administrative operations, student admissions, student records management and coordination of school services.

Key Responsibilities

1. Student Admissions & Administration

Handle student admission enquiries, applications, registration and enrolment procedures.

Maintain and update students' personal files, admission records and documentation.

Register and update student information accurately in the school's management system.

Assist with international student visa applications, renewals and related documentation.

2. Daily School Administrative Operations

Manage daily administrative tasks and provide general administrative support to the school.

Maintain proper filing systems and ensure student records are accurate, complete and up to date.

Prepare, process and manage relevant school administrative documents and reports.

Support the smooth running of daily school operations.

Liaise with school transporters and coordinate updates to student transportation lists and arrangements.

Coordinate daily food orders and communicate with the school's caterer regarding student and staff meal requirements.

Follow up with external vendors and service providers to ensure smooth service delivery.

4. Student Supervision & After-School Activities

Assist in supervising and looking after students during after-school ECA (Extra-Curricular Activities) sessions.

Ensure students are properly accounted for and safely handed over to their parents, guardians or authorised transport arrangements.

Provide support in coordinating student attendance and daily after-school arrangements.

Requirements

Diploma or Bachelor's Degree in Business Administration, Education, Management or a related field.

Previous experience in school administration, preferably in an international school setting.

Familiarity with international student visa applications and related procedures will be an advantage.

Proficient in Microsoft Office and comfortable using school management systems.

Good communication and interpersonal skills, with the ability to liaise effectively with parents, teachers, students and external vendors.

Strong organisational skills, attention to detail and ability to manage multiple tasks.

Responsible, patient, proactive and able to work independently as well as in a team.