School Admin and Advisor

Pine Hills International; Malaysia; On-site; MYR 24,000 - 36,000; Full time

Job summary

Fairview International School in Malaysia is seeking a School Admin and Advisor to handle administrative functions while providing exceptional support to students and parents. The role includes managing attendance, overseeing library operations, and responding to communications.

Ideal candidates should possess strong organizational and communication skills, with a preference for those having experience in educational settings. This position is essential for fostering a welcoming and efficient school environment.

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using administrative software and tools.

Responsibilities

• Update and maintain daily attendance records.
• Manage student lists for programs and classes.
• Respond to messages on School2me.
• Oversee library operations and resources.
• Supervise students during dismissal.

Skills

Organizational skills

Communication skills

Interpersonal abilities

Team collaboration

Administrative software proficiency

Education

Experience in an educational setting

Job description

The School Admin and Advisor is responsible for ensuring the efficient operation of the school's administrative functions while providing exceptional support to students and parents. This role encompasses a variety of tasks aimed at fostering a welcoming and organized school environment.

Responsibilities

• Accurately update and maintain daily attendance records to ensure student accountability.
• Regularly update and manage student lists for various programs, including GK, PHIS, and online classes, to ensure accurate enrollment data.
• Promptly respond to messages on School2me, facilitating effective communication between the school and families.
• Oversee library operations, managing resources and ensuring a conducive environment for student learning and exploration.
• Supervise students during dismissal, ensuring their safety and well-being as they leave the school premises.
• Assist with the clocking in and out of students, maintaining accurate attendance records.
• Follow up on leads for prospective students, providing information and support to encourage enrollment.
• Manage updates related to school uniforms and address inquiries from parents regarding uniform policies.
• Communicate important updates or changes in classes and activities to parents in a timely manner.
• Assist with school events and provide support to the Principal with any urgent tasks that arise.
• Welcome parents and students each morning, creating a friendly and inviting atmosphere.
• Provide counseling and conduct campus tours for walk-in customers, showcasing the school's offerings.
• Maintain a clean and organized reception area, ensuring a professional first impression for visitors.
• Keep detailed records of school supplies and equipment used by teachers and students, including sports items and paper usage.
• Receive and update EMO books for students, ensuring accurate tracking of student progress.
• Update library inventory and monitor student borrowing activities to promote reading and resource utilization.
• Participate in weekend events as required, contributing to the school's community engagement efforts.
• Assist the Sales team with various tasks as needed, supporting enrollment and outreach initiatives.
• Take on any ad-hoc tasks assigned by the Head of Department or Supervisor, demonstrating flexibility and a willingness to support the team.

Requirements

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using administrative software and tools.
• Ability to work collaboratively in a team-oriented environment.
• Experience in an educational setting is preferred.
• Commitment to fostering a positive school culture.

This position is vital for creating a supportive educational environment, ensuring that students and parents feel valued and informed throughout their school experience.