Administration Officer

TBH Consulting Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 60,000; Full time

Benefits offered by this job

Flexible working

Inclusive culture

Parental leave

Career development

Health & wellbeing

Social events

Reward and recognition

Job summary

TBH Consulting Malaysia Sdn Bhd is seeking an Administration Officer to join our Malaysia team. You will provide executive support to senior management, handle general office administration, and help coordinate operations for a busy project-focused environment.

The role emphasizes strong English communication, attention to detail, and proficiency with Microsoft Office and Dynamics365, with responsibilities ranging from reception to invoicing and travel arrangements.

Qualifications

• Previous experience in an administrative role.
• Strong communication skills in English.
• Intermediate skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience processing invoices (highly desirable).
• Experience with Microsoft Dynamics365.
• Experience in conducting internal audits of quality systems.
• Great stakeholder management skills with proven communication between business teams.
• Strong attention to detail.
• Ability to multi-task.

Responsibilities

• Assist with reception desk duties, including greeting clients and staff.
• Provide administrative support, including scheduling meetings, diary management, and office supplies management.
• Assist and contribute to event coordination within budget.
• Update presentations and format business correspondence; take minutes and prepare reports.
• Assist with tender preparation and client documents.
• Assist with asset management and onboarding/offboarding processes.
• Data entry, invoicing, timesheets and finance system processes (Dynamics365).
• Handle minor financial transactions including invoices, petty cash, travel or credit card reconciliations.
• Organise travel, accommodation, and transport for staff.
• Maintain records and data integrity in TBH IMS; assist with QA auditing; coordinate fire wardens and training.

Skills

Administrative experience

English communication

Microsoft Office

Invoices processing

Microsoft Dynamics365

Quality systems audits

Stakeholder management

Attention to detail

Multi-tasking

Tools

Dynamics365

Job description

At TBH, we dream of transforming communities and improving lives, by providing innovative solutions to our clients most complex problems.

We’re one of Australia’s largest privately owned, independent consultancies with an international footprint, and have been specialising in delivering critical infrastructure projects since 1965.

As leaders in our field and trusted advisors, we have provided specialist project management services to the public and private sectors on over 8,000 landmark projects across Asia-Pacific and the Middle East.

TBH has been growing rapidly in Asia, Australia and The Middle East, but continues to be a connected, collaborative and supportive team.

About the Opportunity

Our team is looking to welcome an Administration Officer to our Malaysia team. You'll bring your flexible and adaptable way of working to duties ranging from general administration tasks to high level confidential executive support. You'll build and maintain strong relationships with key stakeholders, provide executive support for senior management and Directors, including general office administration support for technical team, and facilitate all operations support including ordering supplies and facilities maintenance.

As our Administration officer you'll be responsible for:

Assist with reception desk duties, including greeting clients and staff in a friendly and helpful manner, answering phones and directing calls

Provide administrative support, including scheduling of meetings and events, correspondence management, diary management, record keeping, office supplies stock, group inbox management, and Admin Help Desk portal support

Assist and contribute to event coordination in line with agreed budget

Update presentations, format business correspondence, take minutes, and prepare reports as required

Assist with preparation of tenders and other client documents

Assist with asset management, administrative process requirements for onboarding/promotion/exiting of staff members, and SharePoint content updates

Conduct data entry, invoicing, timesheets and other processes through finance system (Microsoft Dynamics365)

Assist in undertaking minor financial transaction processes including processing invoices or petty cash, travel or credit card reconciliations in accordance with departmental policy and procedure

Organise travel, accommodation and transport for staff in accordance with company policy

Maintain records and data integrity in the TBH Integrated Management System, assist with QA Auditing requirements, and coordinate fire wardens, first aiders and relevant training

What you’ll bring

As our successful candidate you'll bring:

Demonstrated Previous experience in an administrative role

Strong communication skills in English

Intermediate skills in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Experience processing invoices (highly desirable)

Experience with Microsoft Dynamics365

Experience in conducting internal audits of quality systems

Great stakeholder management skills with proven track record of effective communication between business teams

Strong attention to detail

Ability to multi-task

Why work at TBH

At TBH, we are ACHIEVEMENT and outcome focused, operating with aligned strategic intent and delivering on our promises to ensure optimum results for our clients. Additionally, our ONE TEAM culture drives us to operate with one way of working that fosters care and collaboration.

Through our strong values, TBH is committed to fostering an inclusive environment where everyone can feel comfortable to be their full selves at work. We value people from different backgrounds and all walks-of-life as we believe our collective experience inspires blue-sky thinking and creative solutions.

What TBH can offer you

Along with a competitive salary plus bonus, and limitless opportunity to progress your career and passions with us, TBH also offers employees:

Flexible working - we understand employees may need to adjust their working arrangements for personal reasons or to "work from anywhere" for a fixed or indefinite period.

Inclusive culture - at TBH, we’re committed to fostering an environment where all individuals feel valued, respected, and empowered to thrive.

Parental leave - we provide 16 weeks of parental leave for primary carers, and 3 weeks of parental leave for secondary carer.

Career development - employees are supported with their career development through on-the-job training and mentorship, in-house training programs and financial support for approved industry institutions and associations.

Health & wellbeing - all employees have access to our Employee Assistance Program, Telus Health, an independent, confidential service to help you to improve your health and wellbeing, resolve challenges and reach your goals.

Social events - a range of social events and company-sponsored sporting events take place throughout the year to help employees build connections with others across the organisation.

Reward and recognition - TBH employees are recognised for their contributions through our Award programs, remuneration packages and promotion opportunities.