Administrative Officer - Executive Support & Coordination

TBH Consulting Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 60,000; Full time

Benefits offered by this job

Flexible working

Inclusive culture

Parental leave

Career development

Health & wellbeing

Social events

Reward and recognition

Job summary

TBH Consulting Malaysia Sdn Bhd is seeking an Administration Officer to join our Malaysia team. You will provide executive support to senior management, handle general office administration, and help coordinate operations for a busy project-focused environment.

The role emphasizes strong English communication, attention to detail, and proficiency with Microsoft Office and Dynamics365, with responsibilities ranging from reception to invoicing and travel arrangements.

Qualifications

• Previous experience in an administrative role.
• Strong communication skills in English.
• Intermediate skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience processing invoices (highly desirable).
• Experience with Microsoft Dynamics365.
• Experience in conducting internal audits of quality systems.
• Great stakeholder management skills with proven communication between business teams.
• Strong attention to detail.
• Ability to multi-task.

Responsibilities

• Assist with reception desk duties, including greeting clients and staff.
• Provide administrative support, including scheduling meetings, diary management, and office supplies management.
• Assist and contribute to event coordination within budget.
• Update presentations and format business correspondence; take minutes and prepare reports.
• Assist with tender preparation and client documents.
• Assist with asset management and onboarding/offboarding processes.
• Data entry, invoicing, timesheets and finance system processes (Dynamics365).
• Handle minor financial transactions including invoices, petty cash, travel or credit card reconciliations.
• Organise travel, accommodation, and transport for staff.
• Maintain records and data integrity in TBH IMS; assist with QA auditing; coordinate fire wardens and training.

Skills

Administrative experience

English communication

Microsoft Office

Invoices processing

Microsoft Dynamics365

Quality systems audits

Stakeholder management

Attention to detail

Multi-tasking

Tools

Dynamics365

Job description

TBH Consulting Malaysia Sdn Bhd is seeking an Administration Officer to join our Malaysia team. You will provide executive support to senior management, handle general office administration, and help coordinate operations for a busy project-focused environment.

The role emphasizes strong English communication, attention to detail, and proficiency with Microsoft Office and Dynamics365, with responsibilities ranging from reception to invoicing and travel arrangements.