ADMINISTRATION MANAGER – MANUFACTURING OPERATIONS

Lavender Confectionery & Bakery; Johor; On-site; MYR 96,000 - 168,000; Full time

Job summary

Lavender Confectionery & Bakery Sdn. Bhd. operates two manufacturing facilities in Shah Alam, Selangor and Plentong, Johor, seeking an Administration Manager to lead multi-site admin operations and align standards across both factories.

You will collaborate with Corporate Management on policies, documentation, vendor coordination and facilities support to ensure uninterrupted manufacturing. Key focus areas include budgeting, records management, security, licensing and cross-site audits, with a

Qualifications

• Experience coordinating administrative services across multiple factory sites.
• Ability to establish and enforce administrative SOPs and forms.
• Strong governance of licenses, permits and inspections.
• Experience with security, access control and records management.
• Proven track record in cost-control and budget preparation.

Responsibilities

• Lead overall administration operations for Shah Alam and Plentong facilities.
• Establish common administrative standards across both locations.
• Coordinate facilities, office spaces, and employee amenities.
• Oversee access control, keys and security pass procedures.
• Maintain licenses, permits, certificates and inspections.
• Coordinate admin vendors and service providers; monitor performance.
• Prepare annual administration budgets and monitor expenditures.
• Maintain filing systems; manage contracts, licenses and vendor docs.
• Lead admin personnel; set KPIs and conduct performance reviews.

Skills

Multisite administration

Vendor management

Budgeting

Compliance management

Job description

ADMINISTRATION MANAGER – MANUFACTURING OPERATIONS

The Administration Manager is responsible for leading and standardizing the administrative operations of the Company's two manufacturing facilities located in Shah Alam, Selangor and Plentong, Johor. The role ensures that both factories have a well-organized, compliant, cost-effective and professionally managed administrative infrastructure that enables uninterrupted manufacturing operations. The position serves as the central administrative coordinator between the two factories and Corporate Management, ensuring consistency in administrative policies, documentation, facilities coordination, employee support services, vendor management, security, records management and statutory or local authority matters. The Administration Manager is expected to operate as a hands-on multi-site administrator and business partner, not merely as an office administrator.

Key responsibilities

Lead the overall administration operations of Shah Alam and Plentong factories and establish common administrative standards across both locations

Coordinate the administration of factory premises, office facilities, workplace conditions and employee amenities

Oversee administrative control of factory access, manage employee, visitor and contractor access procedures, and maintain records relating to keys, access cards and security passes

Maintain a master register of applicable administrative licenses and permits, monitor expiry and renewal dates, and coordinate documentation and renewal submissions

Coordinate administrative vendors and service providers, monitor vendor service quality and agreed service standards, and coordinate contract renewal processes

Prepare the annual administration budget for both factories, monitor monthly expenditure against approved budgets, and implement cost-control initiatives

Establish and maintain a structured administration filing system and ensure proper control of contracts, licenses, permits, vendor documents and administrative correspondence

Coordinate employee administrative support services, monitor staff facilities and amenities, and work closely with HR on employee welfare matters

Maintain administrative asset registers for both factories, conduct periodic physical verification, and record asset movements and transfers

Lead and supervise administrative personnel, establish clear job responsibilities, set individual and team KPIs, and conduct performance reviews

About you

Ability to lead the daily administrative operations of both factories and establish administrative procedures, workflows and service standards

Experience coordinating factory facilities administration including offices, meeting rooms, staff areas, pantries, toilets, changing rooms, lockers and common facilities

Experience with government and local authority liaison, maintaining licenses, permits and certificates, and coordinating official inspections and visits

Experience in security and emergency administration, including monitoring visitor and contractor access and supporting investigations into security incidents

Experience managing administrative service providers, monitoring vendor performance, and ensuring service delivery meets agreed standards

Experience preparing annual budgets, monitoring monthly expenditure, and implementing cost-control initiatives

Experience maintaining administration asset registers and conducting periodic asset verification

Ability to lead and supervise administrative personnel and establish a culture of accountability and service excellence

Ability to standardize administrative SOPs and forms across multiple locations and conduct cross-site administrative audits

Ability to prepare management reports, dashboards and KPIs covering administration, facilities, vendors, compliance and expenditure

About us

Lavender Confectionery & Bakery Sdn. Bhd. operates two manufacturing facilities located in Shah Alam, Selangor and Plentong, Johor.