Admin Assistant Manager/ Manager

Mafipro; Selama; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia is seeking a capable Administration Manager to lead the Administration department and ensure smooth day-to-day operations across offices and facilities.

The role involves managing relationships with local authorities, renewing licenses, coordinating IT, and maintaining EMS/ISO/GMP/HACCP compliance. Strong leadership and communication skills are essential for this position.

Qualifications

• Diploma or degree in Administration/HR or related field.
• Minimum 5 years of experience in administration.
• Strong interpersonal and communication skills with leadership qualities.
• Knowledge of GMP, HACCP and ISO, including documentation and internal auditing.

Responsibilities

• Oversee and lead the Administration department.
• Manage relationships with local authorities and renew licenses.
• Coordinate IT matters and ensure IT policy compliance.
• Control petty cash and stationery stock; manage office facilities.
• Ensure EMS implementation and ESG reporting compliance; ISO/GMP/HACCP.
• Supervise canteen, security guards, cleaners; maintain office cleanliness.

Skills

Interpersonal skills

Communication

Leadership

Education

Diploma / Degree in Administration/Human Resources or related

Tools

GMP

HACCP

ISO

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Overall manage and lead Administration department.

Manage relationship & maintain a good networking with local authorities.

Maintain & renew business licenses with MPT,LKIM, RSPO, MITI, MOH, MPOB MIDA, KPDN, JPJ company car insurance and road tax besides submitting monthly reports to KASTAM.

Responsible for office administration by managing and execute the day to day operational activities of Administrative Dept.

Manage a good control of Petty Cash.

Coordinate overall IT matters with compliance to IT policy.

Overall stationery stock control and issuing, office uniforms and others necessary items stock controlling for office

Overall facilities monitoring such as garden, compound and surrounding

Overall Canteen operators’ matters, agreement & renewal

Manage sales of waste (fish waste, sludge, carton boxes, pallet, etc), dented cans staff sales

Security guard monitoring and control.

To manage cleaners on their daily job responsibilities.

To ensure the cleanliness and tidiness of the office and store room, factory compound, canteen, pantry.

Responsible for the effective implementation of EMS following the ESG reporting requirement

To support and implement identification of environmental aspects in EMS.

Responsible for the compliances with ISO, GMP, HACCP, RSPO / MSPO and other regulatory standard.

To perform any other duties that may be assigned by the superior to meet the needs of the

department from time to time.

Requirement:

Diploma / Degree in Administration/Human Resources or others related discipline.

At least 5 years working experience in Administration.

Strong interpersonal / good communication skill and leadership quality.

Knowledge in GMP, HACCP & ISO, implementation, documentation and internal auditing