ADMIN ASSISTANT

AIDIL COLOR SDN BHD; Shah Alam; On-site; MYR 36,000 - 47,000; Full time

Benefits offered by this job

Maternity leave

Parental leave

Promotion opportunities

Job summary

AIDIL COLOR SDN BHD is seeking an organized administrator to provide support to Production, QC, Engineering, and other departments. The role involves documenting SOPs, handling records, and assisting with reports and KPIs.

The ideal candidate holds a Diploma or Bachelor's in a related field, is proficient in Microsoft Office, communicates well in Bahasa Malaysia and English, and can work independently with minimal supervision. Driving licence is required.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Office Management, Human Resource Management, or related field.
• Fresh graduates are encouraged to apply; experience in manufacturing is a plus.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good communication skills in Bahasa Malaysia and English.
• Strong organizational skills with attention to detail and ability to multitask.
• Able to work independently with minimal supervision and meet deadlines.
• Positive attitude, good teamwork, and willingness to learn.
• Possess a valid Malaysian driving licence and own transportation.

Responsibilities

• Provide administrative support to Production, Quality Control, Engineering, and other departments.
• Prepare and maintain SOPs, work instructions, production records, and quality documents.
• Assist in reports, spreadsheets, presentations, and KPIs related to production.
• Handle data entry and maintain records in ERP/MRP and other databases.
• Coordinate meetings, training sessions, audits, and departmental activities.
• Support procurement by processing requests, communicating with vendors, and monitoring inventory.
• Liaise with HR, Warehouse, Logistics, Supply Chain, and Production for smooth operations.
• Manage filing systems and general office duties, including scanning and photocopying.

Skills

Communication in BM & EN

Organizational skills

Multitasking

Independent work

Teamwork

Education

Diploma or Bachelor's in Business Admin/Office Mgmt

Tools

Microsoft Office

Job description

Job Responsibilities

• Provide administrative support to the Production, Quality Control (QC), Engineering, and other operational departments.
• Prepare, organize, and maintain documentation, including Standard Operating Procedures (SOPs), work instructions, production records, and quality documents.
• Assist in preparing reports, spreadsheets, presentations, and documentation related to production performance and departmental KPIs.
• Handle data entry and maintain accurate records in ERP/MRP systems and other company databases.
• Coordinate meetings, training sessions, internal audits, and departmental activities.
• Support procurement activities by processing purchase requests, communicating with vendors, and monitoring inventory and office supplies.
• Liaise with internal departments such as Human Resources, Warehouse, Logistics, Supply Chain, and Production to ensure smooth daily operations.
• Manage filing systems (physical and electronic) and perform general office administrative duties, including scanning, photocopying, and document distribution.
• Ensure all documentation is updated, properly maintained, and complies with company policies and quality standards.
• Perform other administrative duties and ad-hoc assignments as assigned by the Management.

Job Requirements

• Diploma or Bachelor's Degree in Business Administration, Office Management, Human Resource Management, or any related field.
• Fresh graduates are encouraged to apply. Relevant administrative experience in a manufacturing environment will be an added advantage.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Good communication skills in both Bahasa Malaysia and English.
• Strong organizational skills with attention to detail and the ability to multitask.
• Able to work independently with minimal supervision and meet deadlines.
• Possess a positive attitude, good teamwork, and willingness to learn.
• Possess a valid Malaysian driving licence and own transportation.

• Maternity leave
• Opportunities for promotion
• Parental leave

Ability to commute/relocate:

• Shah Alam: Reliably commute or planning to relocate before starting work (Preferred)