Administration & Executive Support Officer

SEER BUSINESS ADVISORY SDN. BHD.; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Benefits offered by this job

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Job summary

SEER Advisory Sdn. Bhd. is seeking an organised, reliable Administration & Executive Support Officer to join our Kuala Lumpur office.

You will provide general administrative and executive support to senior management and the broader team across our Australian and Malaysian business operations, including SEER Integrity & Compliance, OverSEER AML and SEER Audit. Key responsibilities include managing calendars, coordinating travel, basic bookkeeping with Xero, drafting proposals, issuing invoices

Qualifications

• Experience in administration, office support or executive assistant roles.
• Strong written and verbal English communication skills.
• Mandarin would be an advantage but is not essential.

Responsibilities

• Manage calendars, appointments and meeting arrangements for senior staff.
• Assist with executive email inboxes, draft responses and follow up actions.
• Coordinate domestic and international travel arrangements.
• Prepare and format business correspondence, reports and proposals.
• Prepare client invoices and assist with monitoring payments.
• Process supplier invoices, receipts and expenses.
• Prepare client proposals, quotations and engagement letters.
• Provide general administrative support to the team across SEER operations.

Tools

Xero

Outlook

Word

Excel

Teams

Job description

Administration & Executive Support Officer

SEER Advisory Sdn. Bhd. is seeking an organised, reliable and proactive Administration & Executive Support Officer to join our Kuala Lumpur office. The successful candidate will provide general administrative and executive support to senior management and the broader team across our Australian and Malaysian business operations, including SEER Integrity & Compliance, OverSEER AML and SEER Audit. This is a varied and hands-on role involving calendar and email management, basic bookkeeping, preparation of proposals and quotations, client administration and general day-to-day business support. The position offers a manageable and varied workload, with the opportunity to take ownership of routine administrative activities, develop new skills and contribute to the smooth operation of the businesses.

Key responsibilities

Manage calendars, appointments and meeting arrangements for the Director and Partner, Audit and Assurance

Assist with managing executive email inboxes, including organising correspondence, drafting responses, identifying priority matters and following up outstanding actions

Coordinate domestic and international travel arrangements, including flights, accommodation and itineraries

Prepare and format business correspondence, reports, presentations and other documentation

Coordinate meetings, including preparing agendas and recording actions where required

Undertake basic bookkeeping activities using Xero, including bank and credit card reconciliations

Prepare and issue client invoices and assist with monitoring outstanding payments

Process supplier invoices, receipts and business expenses

Assist with preparing client proposals, quotations, fee estimates and engagement letters

Provide general administrative support to the broader team across SEER Integrity & Compliance, OverSEER AML and SEER Audit

About you

Previous experience in an administration, executive assistant, office support or similar role

Strong written and verbal English communication skills

Mandarin language skills would be an advantage but are not essential.

Good organisational and time-management skills

Proficiency in Microsoft 365, particularly Outlook, Word, Excel and Teams

Ability to manage multiple tasks and work independently with minimal supervision

Strong attention to detail and accuracy

Professional communication skills and a positive, helpful attitude

Ability to handle confidential business information with discretion

Willingness to learn new systems and undertake a variety of administrative responsibilities

About us

SEER Advisory Sdn. Bhd. operates across Australian and Malaysian business operations, including SEER Integrity & Compliance, OverSEER AML and SEER Audit. The position is based in the SEER Advisory office in Kuala Lumpur, supporting business activities in Malaysia and Australia. The role offers a professional, friendly and collaborative working environment, with direct access to senior management and opportunities to gain experience across several areas of business administration.

Full-time employment with SEER Advisory Sdn. Bhd.

A supportive and professional office environment

A varied role with exposure to professional services, audit, compliance and technology businesses

Opportunities to develop administrative, financial and executive support skills

Direct engagement with senior management

Training and support in relevant business systems and processes

The opportunity to become a valued member of a small, growing international team