Administration Executive (Part Time)

URBAN ACE PROPERTY MANAGEMENT; Petaling Jaya; On-site; MYR 22,000 - 33,000; Part time

Job summary

URBAN ACE PROPERTY MANAGEMENT is seeking a part-time Management Office Assistant in Petaling Jaya to support daily administrative tasks, handle homeowners' and residents' enquiries, and assist with filing, data entry, and document preparation.

From mid October to end November 2026, the role runs 9:00 AM to 5:00 PM, Monday to Friday with alternate Saturdays. Strong English and Bahasa Malaysia communication, basic MS Office skills, and a professional, independent work style are preferred.

Qualifications

• Communicate effectively in English and Bahasa Malaysia; Chinese is a plus.
• Proven customer service experience preferred.
• Detail-oriented, well organised and able to work with minimal supervision.

Responsibilities

• Attend to homeowners' and residents' enquiries.
• Handle phone calls, emails and WhatsApp enquiries.
• Assist with general administrative and clerical work including filing and data entry.
• Prepare letters, notices, forms and other documents.
• Update homeowner/resident records and databases.
• Record and follow up on residents' feedback and requests.
• Assist with appointment scheduling and coordination.
• Support daily management office operations.

Skills

English and Bahasa Malaysia comms

MS Office

Customer service

Detail-oriented

Independent work

Team player

Tools

Microsoft Office

Job description

Assist the Management Office with daily administrative work and attend to homeowners' and residents' enquiries.

WORKING ARRANGEMENT

Part-time position

Duration: Approximately 1 month to 1.5 month, from mid October to end November 2026

Working hours: 9:00 AM – 5:00 PM

Working days: Monday to Friday + alternate Saturday

Payment: Daily-rate basis

Weekday rate (Mon–Fri)

Public Holiday rate

Key responsibilities

• Attend to homeowners' and residents' enquiries
• Handle phone calls, emails and WhatsApp enquiries
• Assist with general administrative and clerical work
• Assist with filing, documentation and data entry
• Prepare letters, notices, forms and other documents
• Update homeowner/resident records and databases
• Record and follow up on residents' feedback and requests
• Assist with appointment scheduling and coordination
• Assist with property handover-related administrative work
• Support the Management Office in daily operations

About you

• Able to communicate in English and Bahasa Malaysia. Chinese (spoken) is a plus.
• Good communication and interpersonal skills
• Responsible, punctual and willing to learn
• Detail-oriented and organised
• Positive attitude and a good team player
• Able to work independently with minimal supervision
• Presentable and professional appearance
• Basic knowledge of property management or real estate an added advantage
• Familiar with Microsoft Office
• Previous administrative or customer service experience