Admin Assistant / Officer / Executive

URBAN ACE PROPERTY MANAGEMENT; Petaling Jaya; On-site; MYR 24,000 - 36,000; Full time

Benefits offered by this job

EPF/SOCSO/EIS

Annual leave + Medical & Dental

Free Parking

5.5 working days

Alternate Saturdays off

Job summary

URBAN ACE PROPERTY MANAGEMENT is seeking an Administration Assistant/Officer/Executive to ensure smooth day-to-day operations of the Management Office in Ara Damansara. You will welcome and assist residents, tenants, contractors, and visitors, handle communications, and provide comprehensive administrative support to the team.

The role requires minimum SPM qualification with office experience a plus, strong MS Office skills, and excellent communication.

Qualifications

• Minimum SPM qualification and above.
• Office/admin experience is a plus.
• Good command of Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong communication and interpersonal skills.
• Able to multitask and maintain confidentiality.

Responsibilities

• Ensure smooth day-to-day operations of the Management Office.
• Welcome and assist residents, tenants, contractors, and visitors.
• Handle phone calls and correspondences professionally.
• Draft letters, memos, meeting minutes, and reports.
• Maintain accurate filing systems and office records.
• Assist in compiling monthly and quarterly reports.
• Manage office stationery inventory and general supplies.
• Support general office tasks such as photocopying, scanning, and documentation.
• Provide administrative support as assigned by the supervisor.

Skills

MS Office

Communication

Education

SPM or above

Tools

Microsoft Office

Job description

We are hiring an Administration Assistant / Officer / Executive to ensure smooth day-to-day operations of the Management Office in Ara Damansara. You will welcome and assist residents, tenants, contractors, and visitors, handle communications, and provide comprehensive administrative support to the team.

Key responsibilities

Ensure smooth day-to-day operations of the Management Office

Welcome and assist residents, tenants, contractors, and visitors

Handle phone calls and correspondences professionally

Draft letters, memos, meeting minutes, and reports

Maintain accurate filing systems and office records

Assist in compiling monthly and quarterly reports

Manage office stationery inventory and general supplies

Support general office tasks such as photocopying, scanning, and documentation

Provide administrative support as assigned by the supervisor

About you

Minimum SPM qualification and above

Office/admin experience is a plus

Good command of Microsoft Office (Word, Excel, Outlook, PowerPoint)

Responsible, detail-oriented, and trustworthy

Strong communication and interpersonal skills

Able to multitask and maintain confidentiality

Positive attitude and willingness to learn

Languages: English and Bahasa Malaysia. Multilingual in other languages is a plus

Punctual and organized, with good time management skills and the ability to prioritize tasks effectively to meet deadlines

5.5 working days/week with alternate Saturdays off

EPF, SOCSO, EIS contributions

Annual leave + Medical & Dental benefits

Free Parking