Administration Executive (EV- Leapmotor)

Cycle & Carriage Malaysia Holdings Sdn Bhd; Seberang Perai; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

Higher EPF contribution

In-Term Life & Hospitalisation

Job summary

Cycle & Carriage Malaysia Holdings Sdn Bhd is seeking an Administration Executive in Penang to handle general admin, clerical duties, and support for sales, HR, and operations. You will coordinate with sales and service teams, manage documents, and assist in onboarding and attendance records.

Ideal candidates have 1–2 years of relevant experience, a Diploma in Business Administration or related field, and strong MS Office skills. Proficiency in English and Bahasa Malaysia is preferred.

Qualifications

• Diploma in Business Administration, Management or related field.
• 1–2 years of relevant experience, preferably in automotive or EV sector.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong organizational, time-management and communication abilities.

Responsibilities

• Perform general administrative and clerical duties (filing, data entry, correspondence).
• Maintain and organize branch records, reports, and documentation.
• Manage office supplies, courier arrangements, and vendor coordination.
• Assist in preparing and processing sales documents (booking, registration, invoicing, delivery).
• Coordinate with sales and service teams to ensure smooth daily operations.
• Handle petty cash, supplier invoices, and payment submissions.
• Prepare monthly reports (sales, service performance, staff attendance).
• Support HR tasks such as staff onboarding and leave record maintenance.
• Attend to customer calls, emails, and walk-in inquiries professionally.
• Assist in appointment scheduling and follow-up on customer feedback.
• Ensure all administrative tasks comply with company policies and SOPs.
• Prepare and submit required reports to management in a timely manner.

Skills

Microsoft Office

Organizational skills

Time management

Communication skills

Interpersonal skills

Independent work

Education

Diploma in Business Administration/Management

Job description

Perform general administrative and clerical duties (filing, data entry, correspondence).

Maintain and organize branch records, reports, and documentation.

Manage office supplies, courier arrangements, and vendor coordination.

Assist in preparing and processing sales documents (booking, registration, invoicing, delivery).

Coordinate with sales and service teams to ensure smooth daily operations.

Handle petty cash, supplier invoices, and payment submissions.

Prepare monthly reports (sales, service performance, staff attendance).

Support HR tasks such as staff onboarding and leave record maintenance.

Customer Service Support

Attend to customer calls, emails, and walk-in inquiries professionally.

Assist in appointment scheduling and follow-up on customer feedback.

Compliance & Reporting

Ensure all administrative tasks comply with company policies and SOPs.

Prepare and submit required reports to management in a timely manner.

Job Requirements

Education: Minimum Diploma in Business Administration, Management, or related field.

Experience: At least 1–2 years of relevant working experience, preferably in the automotive industry or EV sector.

Skills:

Proficient in Microsoft Office (Excel, Word, PowerPoint).

Strong organizational and time-management skills.

Good communication and interpersonal abilities.

Detail-oriented and able to work independently with minimal supervision.

Language: Proficient in English and Bahasa Malaysia

Others: Possess a positive attitude, professionalism, and willingness to support cross-departmental activities.

Vehicle Services & Repair 101-1,000 employees

Founded in 1899 in Kuala Lumpur, we are now a leading regional automotive group in Southeast Asia that distributes, retails and provides aftersales services for passenger cars as well as commercial vehicles in Singapore, Malaysia and Myanmar through the strong regional automotive presence of Direct Motors Interests (DMI).

Cycle & Carriage Malaysia is member of the Jardine Cycle & Carriage Group, who are a member of Jardine Matheson Group, a diversified Asian-based business group comprising of a broad portfolio of marketing-leading businesses including motor vehicles, property investment and development, food retailing, home furnishings, engineering, construction, to name a few.

Founded in 1899 in Kuala Lumpur, we are now a leading regional automotive group in Southeast Asia that distributes, retails and provides aftersales services for passenger cars as well as commercial vehicles in Singapore, Malaysia and Myanmar through the strong regional automotive presence of Direct Motors Interests (DMI).

Cycle & Carriage Malaysia is member of the Jardine Cycle & Carriage Group, who are a member of Jardine Matheson Group, a diversified Asian-based business group comprising of a broad portfolio of marketing-leading businesses including motor vehicles, property investment and development, food retailing, home furnishings, engineering, construction, to name a few.

Perks and benefits Medical Dental Higher EPF contribution, In.-Term Life & Hospitali

What can I earn as an Administration Executive