Admin Executive

Genius Auto Hub Sdn Bhd; Johor Bahru; On-site; MYR 19,000 - 22,000; Full time

Benefits offered by this job

EPF/SOCSO/EIS

Annual leave

Medical leave

Paternity leave

Performance bonus

Training & development

Job summary

Genius Auto Hub Sdn Bhd is seeking an Admin Clerk/Executive to handle dealership administration, registration, and documentation in a fast-paced sales environment.

You will manage vehicle registrations, bank loan paperwork, insurance, invoicing and filing while supporting Sales and After-Sales teams with efficient admin coordination. Fresh graduates welcomed; 1–2 years in automotive admin is a plus.

Qualifications

• Proficiency in MS Office and basic computer systems.
• Strong written and spoken English and BM.
• Ability to work independently with attention to detail.

Responsibilities

• Handle vehicle registration, road tax, and related documents.
• Manage Thumbprint for Car Purchase and Sales; update records.
• Process bank loan documents and liaise with banks.
• Manage car insurance and related paperwork for new deliveries.
• Prepare invoices, memos and maintain filing of important documents.
• Support Sales and After Sales teams with admin coordination.
• Assist in general office duties and other tasks from management.
• Maintain accounting records and provide financial reports.

Skills

MS Office

Communication skills

Independent worker

Bilingual: English & BM

Education

Business Admin degree or related

Tools

Excel

Word

Job description

Position

Admin Clerk / Admin Executive

Department / Reports To

Manager

Job Summary

We are a vibrant and rapidly growing new/used car dealership, recognized as one of the top-performing dealers in the area. With strong potential and a dynamic team culture, we’re looking for an experienced and motivated Admin Clerk to handle dealership administration documentation. Join us and be part of our exciting growth journey while shaping the future of our service excellence.

Responsibilities

• Handle vehicle registration, road tax, and related documentation.
• Manage Thumbprint for Car Purchase and Sales. Key in sales records and update.
• Process bank loan documents and liaise with financial institutions.
• Manage car insurance and related paperwork for new vehicle delivery.
• Prepare invoices, memos, and maintain filing of important documents.
• Support Sales and After Sales Service team with administrative coordination.
• Assist in general office duties and other tasks assigned by management.
• Maintain proper accounting records, documentation financial analysis and management reporting.

Requirements

• Minimum SPM/Diploma or Degree in Business Administration or related field is an advantage
• At least 1–2 years of working experience in admin/automotive industry (fresh graduates will also be considered).
• Familiar with Microsoft Office (Word, Excel) and basic computer systems.
• Knowledge of automotive registration/insurance/bank loan processes is an advantage.
• Responsible, detail-oriented, and able to work independently.
• Good communication and writing skills in English, Bahasa Malaysia (Mandarin is an advantage).

Benefits & Remuneration

• Basic Salary RM1,700 – RM2,00 (depending on qualification, experience and performance).
• EPF, SOCSO, and EIS contributions.
• Annual Leave, Medical Leave, Paternity Leave.
• Performance Bonus and Incentives.
• Training and career development opportunities.