Administration Executive

SL METALS (M) SDN BHD; Ulu Tiram; On-site; MYR 33,000 - 47,000; Full time

Job summary

SL METALS (M) SDN BHD is seeking an Admin Executive to ensure smooth daily operations of the Malaysia office and support finance, HR and operational administrative requirements. The role serves as the primary liaison between the Malaysia office, Group HR, Finance and external service providers.

The position involves managing general office and facility operations, coordinating procurement, maintaining asset records, and assisting in HR onboarding and internal events.

Qualifications

• Diploma in Business Administration, Accounting, HR or related discipline.
• Minimum 2–3 years of relevant office administration experience.
• Experience in manufacturing, trading or industrial environment is an advantage.

Responsibilities

• Oversee daily office and facility operations to maintain a safe, organized working environment.
• Liaise with vendors, suppliers, building management and external service providers.
• Maintain Fixed Asset Register and assist with administrative records and audits.

Skills

English proficiency

Bahasa Malaysia

Mandarin (added advantage)

Education

Diploma in Business Administration, Accounting, Human Resources or related discipline

Tools

Microsoft Office

Job description

The Admin Executive is responsible for ensuring the smooth and efficient daily operations of the Malaysia office and supporting the administrative requirements of the Finance, Human Resources and operational functions. The position will also serve as the key administrative liaison between the Malaysia office, Group HR, Finance, internal departments and external service providers.

Key Responsibilities

General Office & Facility Management

• Oversee daily office and facility operations, ensuring a safe, organised and well-maintained working environment.
• Act as the primary contact for vendors, suppliers, building management and external service providers.
• Manage procurement and inventory of office supplies, stationery, pantry items and other consumables.
• Coordinate routine facility maintenance and repairs, including air-conditioning, plumbing, electrical, security and other office equipment.
• Liaise with outsourced IT vendors to coordinate technical support, hardware and software requests, and troubleshooting.

HR Administration & Employee Support

• Coordinate onboarding arrangements, including preparation of workstation, IT access, access cards, uniforms and other necessary arrangements.
• Provide administrative support for local HR matters, including staff communications, employee engagement activities and company events (i.e. Monthly Birthday Celebration , Annual Dinner & Dance)
• Assist in coordinating employee welfare and general administrative enquiries.

Operational Administration

• Organise, verify and maintain proper filing of financial documents, including supplier invoices, payment vouchers, official receipts and supporting documents.
• Assist with data entry, document preparation and reconciliation of administrative records when required.
• Maintain and update the Fixed Asset Register (FAR), ensuring that office, IT and production equipment are properly recorded, tagged and assigned to the respective locations or departments.
• Conduct periodic physical verification of fixed assets and follow up on discrepancies, asset transfers or disposals.
• Ensure calibration certificates, maintenance records and supporting documents are properly maintained for audit and quality compliance purposes.
• Assist in preparing and maintaining administrative documentation required for internal, external and ISO/AS9100 audits
• Coordinate and support company activities, meetings and internal events.
• Undertake other administrative duties and ad hoc assignments as assigned by the Management.

Job Requirements

Education

Diploma in Business Administration, Accounting, Human Resources or a related discipline.

Experience

• Minimum 2–3 years of relevant experience in office administration or a similar administrative role.
• Experience in a manufacturing, trading or industrial environment will be an advantage.
• Good command of written and spoken English and Bahasa Malaysia.
• Ability to communicate in Mandarin is an added advantage when dealing with regional stakeholders and suppliers.

Technical Skills

Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.

Good data entry, documentation and record-keeping skills.

Personal Attributes

Highly organised, meticulous and able to manage multiple administrative responsibilities.

Good communication and coordination skills, with the ability to work effectively across different departments.

Responsible and trustworthy, with a high degree of integrity when handling confidential financial and employee information.

Proactive, resourceful and able to work independently with minimal supervision.

Good follow-up skills and the ability to prioritise tasks and meet deadlines.

SL METALS (M) SDN BHD is a specialist supplier of aluminium alloy product with an established track record of 35 years. Growing steadily, it laid the basis for the establishment of the Group which is now an international supplier with operations and warehouses in Singapore, China, Malaysia and Taiwan.

To further extend our span, reach and ongoing quest to be the Market Leader in Aluminium Alloy materials, our company embarked on a significant company renaming exercise for our Singapore headquarter

(effective 28 February 2018) and Malaysia branch office (effective 3 January 2018) :

SL METALS (M) SDN BHD

(formerly Soon Lian Hardware (M) Sdn Bhd)

SL METALS (M) SDN BHD is a specialist supplier of aluminium alloy product with an established track record of 35 years. Growing steadily, it laid the basis for the establishment of the Group which is now an international supplier with operations and warehouses in Singapore, China, Malaysia and Taiwan.

To further extend our span, reach and ongoing quest to be the Market Leader in Aluminium Alloy materials, our company embarked on a significant company renaming exercise for our Singapore headquarter

(effective 28 February 2018) and Malaysia branch office (effective 3 January 2018) :

SL METALS (M) SDN BHD

(formerly Soon Lian Hardware (M) Sdn Bhd)

SL METALS (M) SDN BHD is a specialist supplier of aluminium alloy product with an established track record of 35 years. Growing steadily, it laid the basis for the establishment of the Group which is now an international supplier with operations and warehouses in Singapore, China, Malaysia and Taiwan.

To further extend our span, reach and ongoing quest to be the Market Leader in Aluminium Alloy materials, our company embarked on a significant company renaming exercise for our Singapore headquarter

(effective 28 February 2018) and Malaysia branch office (effective 3 January 2018) :

SL METALS (M) SDN BHD

(formerly Soon Lian Hardware (M) Sdn Bhd)