ADMINISTRATION EXECUTIVE

Alpha Altimas Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

Jora Malaysia is seeking a detail-oriented administrative assistant to support quotations, invoicing and day-to-day operations in Kuala Lumpur. The role involves filing, purchase orders, delivery orders, and coordinating with customers, suppliers and internal teams.

Limited local travel may be required. You will assist in preparing quotations, arranging schedules and providing essential admin support to sales and technical teams, thriving in a fast-paced environment.

Qualifications

• Fresh graduates are encouraged to apply.
• Good command of English and Bahasa Malaysia.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Detail-oriented, well-organised and responsible.
• Self-motivated and able to work with minimal supervision.
• Good communication and coordination skills.
• Candidates with a science, Business Administration or technical background will have an added advantage.
• Previous experience in equipment, laboratory, engineering or maintenance-related industries is an advantage.

Responsibilities

• Handle quotations, invoicing, billing and payment tracking.
• Handle document filing, purchase orders and delivery orders.
• Coordinate with customers, suppliers and internal teams.
• Provide general administrative and operational support.
• Limited local travel may be required when necessary.
• Assist in preparing quotations and coordinating schedules.
• Arrange meetings and provide administrative support to sales and technical teams.

Skills

English proficiency

Bahasa Malaysia

Strong communication

Coordination skills

Attention to detail

Self-motivated

Minimal supervision

Tools

Microsoft Office

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Handle quotations, invoicing, billing and payment tracking.

Handle document filing, purchase orders and delivery orders.

Coordinate with customers, suppliers and internal teams.

Provide general administrative and operational support.

Limited local travel may be required when necessary.

Assist in preparing quotations and coordinating schedules.

Arrange meetings and provide administrative support to sales and technical teams.

Qualification & Skills

Fresh graduates are encouraged to apply.

Good command of English and Bahasa Malaysia.

Proficient in Microsoft Office, particularly Microsoft Excel.

Detail-oriented, well-organised and responsible.

Self-motivated and able to work with minimal supervision.

Good communication and coordination skills.

Candidates with a science, Business Administration or technical background will have an added advantage.

Previous experience in equipment, laboratory, engineering or maintenance-related industries is an advantage.

What We Are Looking For

A dependable team player who is willing to learn and able to handle multiple administrative tasks efficiently while maintaining a professional attitude when dealing with customers, suppliers and colleagues.