Admin Assistant

Badan Pengurusan bersama Pangsapuri Titiwangsa; Johor Bahru; On-site; MYR 28,000 - 39,000; Full time

Job summary

Badan Pengurusan bersama Pangsapuri Titiwangsa in Johor Bahru is seeking an Administrative Assistant to support daily operations, handle documents, payments, and customer inquiries. The successful candidate will assist with office administration and coordination for the management team.

The role requires strong communication in English and Bahasa Malaysia, basic computer skills, attention to detail, and the ability to work independently.

Qualifications

• Good communication and interpersonal skills.
• Fluent in English and Bahasa Malaysia.
• Basic computer skills (Word/Excel).
• Organised with good time-management.

Responsibilities

• Handle daily administrative tasks and prepare official documents.
• Assist with meeting minutes and related documents.
• Maintain office records in physical and digital formats.
• Prepare monthly and other administrative reports.
• Manage office supplies and equipment.
• Attend to customers and respond to enquiries.
• Receive payments and issue receipts; assist with invoicing where required.
• Handle calls, messages, emails and other communications.

Skills

Strong communication

English proficiency

Bahasa Malaysia proficiency

Organisational skills

Time management

Customer service

Attention to detail

Independent working

Tools

Microsoft Word

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a responsible and organised Administrative Assistant to support the daily administrative and customer service operations of the organisation. The successful candidate will assist with office administration, documentation, payment processing, customer enquiries, and general support to the management team.

Key responsibilities

• Handle daily administrative tasks, including preparing letters, reports, memos, and other official documents
• Assist the Secretary in preparing meeting minutes and related documents
• Maintain and update office records, files, and documentation in both physical and digital formats
• Assist in preparing monthly reports and other administrative reports as required
• Manage office supplies, stationery, printing materials, and basic office equipment
• Attend to customers and visitors in a professional, friendly, and helpful manner
• Respond to customer enquiries and provide information regarding services, procedures, and operations
• Handle incoming and outgoing telephone calls, WhatsApp messages, emails, and other official communications
• Receive and process customer payments via cash, cheque, or electronic payment methods
• Issue official receipts and assist with invoice preparation when required

Requirements

• Good communication and interpersonal skills
• Able to communicate effectively in English and Bahasa Malaysia
• Basic computer skills, including Microsoft Word and Excel
• Good organisational and time-management skills
• Able to handle customers and enquiries professionally
• Attention to detail, especially when handling documents, records, and payments
• Responsible, punctual, trustworthy, and able to work independently
• Previous experience in administration, customer service, or a similar role will be an advantage