Administration & Event Executive

TAC MANAGEMENT SDN. BHD.; Johor Bahru; On-site; MYR 36,000 - 60,000; Full time

Job summary

TAC MANAGEMENT SDN. BHD. in Malaysia seeks an Administration & Event Executive to support the association's operations, member services, and upcoming events.

You’ll maintain records, coordinate meetings, and serve as a central point of contact with warmth and professionalism. The role blends organizational skills with strong communication to deliver exceptional service, manage memberships, assist with bookkeeping, and help execute conferences, seminars, and webinars that strengthen community

Qualifications

• Experience in administrative roles with attention to detail.
• Experience coordinating events and supporting member services.
• Strong communication and interpersonal skills.

Responsibilities

• Maintain well-structured digital records and filing systems that keep the association organised.
• Coordinate meetings with precision—scheduling, preparing agendas, and capturing minutes that drive action.
• Serve as the communication hub, handling emails, calls, and WhatsApp messages with professionalism and warmth.
• Manage membership databases with accuracy, ensuring smooth onboarding, renewals, and cancellations.
• Deliver outstanding service by responding to member inquiries promptly and thoughtfully.
• Prepare and distribute engaging membership communications, including newsletters, updates, and announcements.
• Support the planning and execution of association events such as conferences, seminars, and webinars.
• Handle event logistics with support from Operations team —from registrations and venues to materials and post-event follow-ups.
• Contribute to creating memorable experiences that strengthen member engagement and community impact.
• Assist with bookkeeping tasks including invoicing, expense tracking, and payment processing.
• Help prepare clear, insightful financial and activity reports for the board and members.
• Coordinate with vendors, sponsors, and stakeholders to build strong partnerships when needed.
• Support outreach initiatives that enhance the association’s visibility and reputation.

Skills

Administration

Event coordination

Customer service

Communication

Records management

Tools

Microsoft Office

Email management

Job description

Job Summary

As an Administration & Event Executive, you’ll be the backbone of our administration and small events team —ensuring that our members feel valued, our events run seamlessly, and our organisation thrives. This role is dynamic and people-focused, blending organisational skills with communication finesse to deliver exceptional service to members and stakeholders while keeping the association’s engine running smoothly.

Key Responsibilities

Maintain well-structured digital records and filing systems that keep the association organised.

Coordinate meetings with precision—scheduling, preparing agendas, and capturing minutes that drive action.

Serve as the communication hub, handling emails, calls, and WhatsApp messages with professionalism and warmth.

Manage membership databases with accuracy, ensuring smooth onboarding, renewals, and cancellations.

Deliver outstanding service by responding to member inquiries promptly and thoughtfully.

Prepare and distribute engaging membership communications, including newsletters, updates, and announcements.

Support the planning and execution of association events such as conferences, seminars, and webinars.

Handle event logistics with support from Operations team —from registrations and venues to materials and post-event follow-ups.

Contribute to creating memorable experiences that strengthen member engagement and community impact.

Assist with bookkeeping tasks including invoicing, expense tracking, and payment processing.

Help prepare clear, insightful financial and activity reports for the board and members.

Coordinate with vendors, sponsors, and stakeholders to build strong partnerships when needed.

Support outreach initiatives that enhance the association’s visibility and reputation.

This role isn’t just about administration—it’s about being a key player in association management, ensuring members feel connected, events shine, and the organization continues to grow. You’ll be at the center of it all, making a real difference every day.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• Which of the following types of qualifications do you have?
• Do you have Event Coordination experience?
• How would you rate your Mandarin language skills?
• Do you have experience in administration?

Business Support Services 11-50 employees

TAC-Group is one of the leading Association Secretariat Management Services Company in headquartered in Singapore with regional offices in Kuala Lumpur and Johor Bahru, Malaysia.

Some of the core business includes: (a) Association Management, (b) Event Management, (c) Digital Marketing Support amongst others.

The company's network expands across the entire Southeast Asia servicing regional clients with primary markets in Singapore and Malaysia.