Admin, HR & Accounts Senior Executive

Milestone Production Sdn Bhd; Petaling Jaya; On-site; MYR 45,000 - 73,000; Full time

Benefits offered by this job

Learning enhancement

Experiential learnings

Job summary

Milestone Production Sdn Bhd in Malaysia seeks a dynamic administrator to support daily office tasks across administration, HR and finance. You will manage records, assist recruitment, coordinate HR submissions and help with payroll and invoicing workflows.

You will handle documentation, maintain confidentiality, and ensure accurate records while using Excel, Word and Google Workspace to streamline processes. Experience in events or fast-paced settings is preferred.

Qualifications

• Strong administrative, documentation and organizational abilities.
• Good knowledge of HR procedures and payroll administration.
• Solid understanding of bookkeeping, invoicing, accounts payable and receivable.
• Proficient in Excel, Word, Google Workspace and accounting/payroll systems.

Responsibilities

• Manage daily office administration, filing, correspondence, and company records.
• Coordinate meetings, travel arrangements, purchases and office supplies.
• Manage recruitment, interview arrangements and follow-ups.
• Prepare employment letters, contracts, leave and disciplinary documentation.
• Handle staff onboarding, attendance, payroll information and employee records.
• Coordinate HR submissions (EPF, SOCSO, EIS, PCB).
• Monitor accounts receivable, supplier payments and payment deadlines.
• Maintain petty cash, bank transactions and supporting documents.
• Assist payroll preparation and staff claims.

Skills

Administrative skills

HR procedures

Payroll administration

Bookkeeping

Microsoft Excel

Microsoft Word

Google Workspace

Tools

Accounting software

Job description

This role encompasses administration, human resources, and finance functions. You will manage daily admin tasks, maintain company records, handle recruitment and employee documentation, manage HR submissions, and monitor accounts receivable and financial records.

Key responsibilities

Manage daily office administration, filing, correspondence, and company records

Coordinate meetings, appointments, travel arrangements, purchases and office supplies

Manage recruitment, interview arrangements and follow-ups

Prepare employment letters, contracts, confirmation, leave and disciplinary documentation

Handle staff onboarding, outgoing management, attendance, leave, payroll information and employee records

Coordinate EPF, SOCSO, EIS, PCB and other HR-related submissions with relevant parties

Monitor accounts receivable, collections, supplier payments and payment deadlines

Maintain accurate records for petty cash, bank transactions and supporting documents

Assist payroll preparation, staff claims and up payments

About you

Strong administrative, documentation and organizational abilities

Good knowledge of HR procedures, payroll administration and basic Malaysian employment requirements

Sound understanding of bookkeeping, invoicing, accounts payable and receivable

Proficient in Microsoft Excel, Word, Google Workspace and accounting or payroll systems

Able to prioritise multiple tasks and meet firm deadlines

Good written and spoken English and Bahasa Malaysia, Chinese language is an advantage

Experience in events, entertainment or a fast-paced environment is preferred

Complete work accurately and within agreed deadlines with minimal supervision

Maintain strict confidentiality when handling salaries, company finances and employee information

Take full ownership of assigned tasks and follow through until completion

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Advertising, Marketing & Communications Services 11-50 employees

Milestone Production offers a dedicated team of professionals who are committed in creating and conceptualizing one of a kind experiential event. We are your complete 360 solution provider for all of event needs.

As an event management company based in Malaysia, we at Milestone Production believe in providing solutions that drive your business forward. Our innovative event management solutions are tailored to your needs, we continue to produce the most outstanding and memorable events within Malaysia, Dubai & Maldives.

Our team believes in going above and beyond for all our clients. Every event is an opportunity for our team to create an unforgettable experience that showcases our expertise; whether it is virtual, live or hybrid events. We believe that the true value of an awards winning event company is to deliver a successful event and leave a wonderful impression for your guests from the start to end.

Milestone Production offers a dedicated team of professionals who are committed in creating and conceptualizing one of a kind experiential event. We are your complete 360 solution provider for all of event needs.

As an event management company based in Malaysia, we at Milestone Production believe in providing solutions that drive your business forward. Our innovative event management solutions are tailored to your needs, we continue to produce the most outstanding and memorable events within Malaysia, Dubai & Maldives.

Our team believes in going above and beyond for all our clients. Every event is an opportunity for our team to create an unforgettable experience that showcases our expertise; whether it is virtual, live or hybrid events. We believe that the true value of an awards winning event company is to deliver a successful event and leave a wonderful impression for your guests from the start to end.

Perks and benefits Learning enhancement, experiential learnings