Administration Assistant

IPH Limited; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Spruson & Ferguson seeks a full-time Office Administrator to manage daily operations at our Kuala Lumpur, Malaysia office and oversee general office administration. You will ensure smooth business operations through effective coordination and documentation management.

Ideal candidates have experience in office management or administration, are detail-oriented, and comfortable in a fast-paced environment. Fresh graduates are encouraged to apply, with opportunities to grow in a multinational IP

Qualifications

• Experience in office management, administration, or EA roles.
• Experience in a global, multinational, or professional services organisation is a plus.
• Strong time management and organizational skills.
• Attention to detail and flexibility.
• Fresh graduates are encouraged to apply.

Responsibilities

• Handle a range of administrative and operational tasks to ensure smooth workflow.
• Maintain records and manage documentation in compliance with regulations and policies.
• Filing of documents with the relevant Intellectual Property Office.

Skills

Office management

Administration

Executive support

Time management

Attention to detail

Flexibility

Fresh graduates

Job description

The Opportunity

We are seeking a full timeOffice Administrator, to take charge of daily operations and ensure smooth functioning of our business operations in our Kuala Lumpur, Malaysia office, as well as general office management and administrative matters. The successful candidate will ensure smooth business operations through effective office management and coordination.

What You'll Do

• Handle a diverse range of administrative and operational tasks including correspondence management, filing systems, and office coordination to ensure smooth operational flow and efficient business processes.
• Maintain accurate records, and manage important documentation related to business operations, ensuring compliance with regulatory requirements and company policies.
• Filing of documents with the relevant Intellectual Property Office.

What You'll Bring

• Experience in office management, administration, or executive assistant roles.
• Prior experience in a global, multinational, or professional services organisation would be a bonus.
• Good time management and organisational skills.
• Strong attention to detail and the ability to be flexible.
• Fresh graduates are encouraged to apply.

About Us

About Spruson & Ferguson

Spruson & Ferguson is one of the leading intellectual property (IP) service firms operating in the Asia-Pacific region. We have more than 130 years of experience providing a variety of services in the protection, commercialisation, enforcement and management of IP from our offices in Bangkok, Beijing, Brisbane, Hong Kong, Jakarta, Kuala Lumpur, Manila, Melbourne, Singapore and Sydney. Our multidisciplinary team of about 500 people, includes some of the most highly regarded IP professionals in the Asia-Pacific region. The team services a diverse client base of Fortune Global 500 companies, SMEs, public sector research organisations, foreign associates and local clients.

Spruson & Ferguson is a subsidiary of IPH Limited, the first IP services group to list on the ASX.

Spruson & Ferguson companies are members of the IPH Ltd group, and Spruson & Ferguson Pty Ltd and Spruson & Ferguson Lawyers Pty Ltd are part of an ‘ownership group’ for the purposes of the Australian and New Zealand Code of Conduct for Trans-Tasman Patent and Trade Marks Attorneys 2018. For more information see ‘Ownership Group'.