Office Administrator

Spruson & Ferguson; Kuala Lumpur; On-site; MYR 39,060 - 55,800; Full time

Benefits offered by this job

Global environment with international exposure

Comprehensive mentorship and training opportunities

Supportive and inclusive work environment

Competitive annual remuneration and benefits

Job summary

A leading intellectual property service firm in Kuala Lumpur is seeking a full-time Office Administrator to manage daily operations and administrative matters. The ideal candidate should have at least 3 years of experience in office management with strong attention to detail, excellent organizational skills, and fluency in both English and Mandarin. This role offers a competitive remuneration and the opportunity to work in an inclusive and flexible environment.

Qualifications

• Minimum 3 years of experience in office management or administration.
• Experience in a global or professional services environment preferred.
• Strong communication skills in English and Mandarin.

Responsibilities

• Handle a range of administrative and operational tasks.
• Maintain accurate records and manage important documentation.
• Prepare emails, correspondences, and invoices.

Skills

Office management

Administrative tasks

Time management

Attention to detail

Fluent in English

Fluent in Mandarin

Job description

We are seeking a full time Office Administrator, to take charge of daily operations and ensure smooth functioning of our business operations in our Kuala Lumpur, Malaysia office, as well as general office management and administrative matters. The successful candidate will ensure smooth business operations through effective office management and coordination.

Some key responsibilities of this position include:

• Handle a diverse range of administrative and operational tasks including correspondence management, filing systems, and office coordination to ensure smooth operational flow and efficient business processes.
• Maintain accurate records, and manage important documentation related to business operations, ensuring compliance with regulatory requirements and company policies.
• Preparing agents/clients emails, correspondences, and invoices.
• Filing of documents with the relevant Intellectual Property office(s).
• Scheduling and coordination of the Director’s work appointments and emailing.

Skills & Experience

• Minimum 3 years of strong experience in office management, administration, or executive assistant roles.
• Prior experience in a global, multinational, or professional services organisation would be a bonus.
• Good time management and organisational skills.
• Strong attention to detail and the ability to be flexible.
• Ability to communicate fluently in English and Mandarin would be highly advantageous, to communicate with Mandarin-speaking stakeholders within our offices in Hong Kong and China.

What we offer

Spruson & Ferguson offers a wide range of benefits aimed at supporting our employee’s ongoing development, including but not limited to:

• Global environment with exposure to international colleagues and culture.
• Comprehensive mentorship, training, and career development opportunities.
• A supportive, flexible, and inclusive work environment.
• Competitive annual remuneration and benefits package.

Spruson & Ferguson is committed to promoting and maintaining a workplace culture of shared respect to enable us all to feel valued and be the best we can be.

About Spruson & Ferguson

Spruson & Ferguson is one of the leading intellectual property (IP) service firms operating in the Asia-Pacific region. We have more than 130 years of experience providing a variety of services in the protection, commercialisation, enforcement and management of IP from our offices in Bangkok, Beijing, Brisbane, Hong Kong, Jakarta, Kuala Lumpur, Manila, Melbourne, Singapore and Sydney. Our multidisciplinary team of about 500 people, includes some of the most highly regarded IP professionals in the Asia-Pacific region. The team services a diverse client base of Fortune Global 500 companies, SMEs, public sector research organisations, foreign associates and local clients.

Spruson & Ferguson is a subsidiary of IPH Limited, the first IP services group to list on the ASX.

How to apply

If you meet the above requirements and are keen to take up these challenges, you are invited to send us your detailed resume using the link below.

Kindly note only shortlisted candidates will be contacted directly.

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