Administration Assistant

Malaysian Investment Banking Association; Kuala Lumpur; On-site; MYR 30,000 - 42,000; Full time

Job summary

The Malaysian Investment Banking Association (MIBA) is seeking an Administration Assistant to provide administrative and operational support across L&D programmes, events, and office operations.

Reporting to Management, you will coordinate multiple tasks, manage records, and liaise with member institutions, regulators and stakeholders to ensure smooth execution of activities.

Qualifications

• SPM/STPM/Certificate; Fresh graduates are encouraged to apply.
• Candidates with 1–2 years of relevant working experience in administration, programme or event coordination, executive support or a similar role will have an added advantage.

Responsibilities

• Provide administrative and operational support for MIBA’s L&D programmes, including participant registration, invoicing, confirmations, payment reminders and logistics.
• Assist with the issuance of MIBA’s quarterly Compliance Newsletter, collecting materials from members and coordinating circulation.
• Provide administrative support to Management and the Secretariat in day-to-day Association activities.
• Coordinate meeting arrangements and refreshments as required.
• Maintain office supplies, inventory and liaise with service providers and suppliers.
• Maintain organised documentation and filing systems, including business continuity records.
• Assist with website updates to keep information current and relevant.
• Support coordination of MIBA’s annual report, games, events and other initiatives.

Skills

Verbal communication

Written communication

Time management

Organisational skills

Interpersonal skills

Independent & collaborative

Education

SPM/STPM/Certificate

Tools

Microsoft Office

Digital tools and apps

Job description

The Malaysian Investment Banking Association (MIBA) is the industry association representing investment banks in Malaysia. MIBA works closely with regulators, policymakers, member institutions and other industry stakeholders to support the development of Malaysia’s capital market through policy advocacy, industry engagement and strategic collaboration.

We are seeking a dynamic, proactive and results-oriented individual to join MIBA as Administration Assistant.

Reporting to Management, the role provides administrative and operational support across MIBA’s Learning & Development (L&D) programmes, industry activities, events and office operations. The successful candidate will have the opportunity to support activities involving MIBA’s member institutions, regulators, government agencies, speakers, trainers and other industry stakeholders.

The successful candidate should be a well-organised, detail-oriented and proactive individual who is able to coordinate multiple tasks, maintain accurate records, communicate effectively with internal and external stakeholders and contribute to the smooth execution of MIBA’s programmes and activities.

Key Duties and Responsibilities

Learning & Development and Programme Support

• Provide administrative and operational support for MIBA’s L&D programmes, including participant registration, issuance of invoices and confirmations, payment reminders, participant communications, programme logistics and related records; and
• Assist with the issuance of MIBA’s quarterly Compliance Newsletter, including compiling materials from members and coordinating the timely circulation of the newsletter.

Administration and Operational Support

• Provide administrative and operational support to Management and the Secretariat in the day-to-day activities of the Association;
• Coordinate meeting arrangements and refreshments, where required;
• Maintain office supplies and inventory, assist with the upkeep of office equipment and liaise with service providers and suppliers;
• Maintain organised documentation, records and filing systems, including documents relevant to business continuity;
• Assist with updates to MIBA’s website to ensure information remains current and relevant; and
• Support the administration and operational coordination of MIBA’s annual report, games, events and other initiatives or activities organised or undertaken by the Association, as directed or required, to ensure their smooth execution.

Qualifications

• SPM/STPM/Certificate;
• Fresh graduates are encouraged to apply; or
• Candidates with 1–2 years of relevant working experience in administration, programme or event coordination, executive support or a similar role will have an added advantage.

Attributes

• Resourceful, with excellent verbal and written communication skills and the ability to prepare professional correspondence, reports, presentations and briefs;
• Strong administrative, organisational and time-management skills, with the ability to prioritise and manage multiple tasks while maintaining excellent attention to detail;
• Strong communication and interpersonal skills, with the ability to collaborate effectively with colleagues and external stakeholders;
• Proactive, responsive and willing to take ownership of assigned responsibilities;
• Able to work independently and as part of a team while adhering to organisational policies, processes and Management directions;
• High level of integrity, professionalism and sound work ethics;
• Self-motivated and results-oriented; and
• Proficient in Microsoft Office and comfortable using a wide range of digital tools, office technologies and applications.

Why Join MIBA?

Joining MIBA provides an opportunity to gain broad-based experience in association operations, programme coordination and industry engagement within Malaysia’s capital market. The role provides exposure to activities involving investment banks, regulators, government agencies, industry professionals and other stakeholders, including industry engagements, consultations and collaborative initiatives.

As part of a collaborative team, you will have the opportunity to develop practical skills across programme administration, stakeholder coordination, events and day-to-day association operations while contributing to initiatives that support the development of Malaysia’s capital market.

MIBA values professionalism, commitment and collaboration. This role is suited to an individual who enjoys taking responsibility for getting things organised, working with different stakeholders and contributing to the smooth delivery of multiple activities.

This is a fixed-term appointment, with the opportunity for permanent employment based on demonstrated performance and organisational requirements. Candidates seeking a professional, collaborative and supportive work environment with a healthy work-life balance are encouraged to apply.