Assistant Manager

Malaysian Investment Banking Association; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

The Malaysian Investment Banking Association (MIBA) seeks a proactive Assistant Manager to oversee secretariat administration and operational support. Reporting to Management, you will manage a diverse portfolio and ensure efficient day-to-day operations with strong analytical and communication skills.

The role requires initiative, integrity and the ability to deliver high-quality outcomes within tight deadlines, while coordinating meetings, regulatory reporting and stakeholder engagements.

Qualifications

• Degree or diploma in business, finance, communications, or management.
• Minimum three years relevant experience, preferably in financial services.

Responsibilities

• Oversee secretariat administration and resource management.
• Coordinate payments, cash flow and statutory filings.
• Liaise with external accountants, auditors, banks and service providers.
• Organise meetings, prepare agendas and material.
• Maintain records of staff benefits, membership and corporate records.

Skills

Stakeholder management

Time management

Administrative support

Communication skills

Education

Degree or Diploma in Business, Finance, Communications, or Management

Tools

MS Office

Job description

The Malaysian Investment Banking Association (MIBA) is the industry association representing investment banks in Malaysia. MIBA works closely with regulators, policymakers and other industry stakeholders to promote the development of the capital market through policy advocacy, industry engagement and strategic collaboration.

We are seeking a dynamic, proactive and results-oriented individual to join MIBA as Assistant Manager.

Reporting to Management, the role is responsible for overseeing and supporting MIBA’s secretariat administration, operational support and resource management functions, ensuring the efficient day-to-day operations of the Association.

The successful candidate should possess sound judgement, initiative and the ability to manage a diverse portfolio of responsibilities. The role requires strong analytical, organisational and communication skills, together with the ability to manage multiple priorities and deliver high-quality outcomes within tight deadlines.

KEY DUTIES AND RESPONSIBILITIES:

Secretariat Administration & Resource Management

Liaise with external accountants, auditors, banks, and other professionals advisers on finacial reporting, audits, banking matters and statutory compliance.

Coordinate and monitor payments and reimbursements for all MIBA expenses.

Monitor MIBA’s cash flow and funds management.

Liaise with the landlord's management on tenancy matters, landlord obligations and related administrative matters.

Maintain accurate records of staff benefits, leave entitlements and personnel information.

Maintain and update records of Members, including membership registers, nominated representatives and committee appointments.

Facilitate annual statutory filings and other regulatory reporting requirements relating to the MIBA’s business.

Oversee office facilities and equipment upkeep, inventory supply, and liaising with service providers, suppliers, and contractors.

Maintain proper filing systems and corporate records to support the MIBA's business continuity.

Manage and update MIBA’s website and other corporate information platforms.

Coordinate and organise Council, Committee, Working Group and General Meetings, ensuring efficient scheduling and sufficient flexibility to accommodate ad hoc meetings and engagements.

Prepare and compile meeting agendas, meeting papers, briefing materials, attendance list and support documentation.

Coordinate meeting logistics, including venue arrangements, refreshments and electronic or virtual meeting platforms where required.

Monitor and coordinate the Secretariat’s priorities, assignments and deliverables, ensuring timely follow-up on action items and the efficient flow of information.

Provide administrative support for MIBA’s luncheons, stakeholders’ engagements and other corporate events.

Provide administrative support for special projects and other initiatives as assigned by Management.

Undertake any other duties as may be assigned by Management.

Qualifications :

Degree or Diploma in Business, Finance, Communications, or Management;

Minimum three (3) years relevant experience, preferably in the financial services ;

Attributes :

Excellent written and verbal communication skills in reports, presentations and briefs;

Strong interpersonal and stakeholder management skills, with the ability to build effective working relationships at all levels;

Highly organised with excellent administrative, planning and time management skills, and the ability to manage multiple assignments concurrentlywhile maintaining high level of accuracy and attention to detail;

Resourceful, self-motivated and able to work independently;

High level of integrity, professionalism and sound work ethics;

Proficient in MS Office and adept at using a wide range of office technologies, tools, and applications.

Why Join MIBA?

By joining MIBA, you will play a pivotal support role in facilitating the Association’s initiatives, programmes, and industry action plans that contribute to the advancement of Malaysia’s capital market. The position provides meaningful opportunities to coordinate industry activities, support engagements with member institutions, regulators, government agencies, and industry partners, and assist in the effective management of consultations and collaborative efforts.

This appointment is not about short‑term exposure, but about making a sustained contribution to the smooth functioning of MIBA and strengthening industry dialogue through dedicated facilitation and coordination. MIBA values professionalism, commitment, and collaboration, offering a platform for individuals who wish to support and play an integral role in advancing collective initiatives within Malaysia’s capital market.

This is a fixed-term appointment, with the opportunity for permanent employment based on demonstrated performance and organisational requirements. Candidates seeking a collaborative and supportive work environment with a healthy work-life balance are welcomed to apply.