Administration Assistant

Spruson & Ferguson; Kuala Lumpur; On-site; MYR 36,000 - 51,000; Full time

Benefits offered by this job

13th month bonus

Performance bonus

Mentorship and training

Career development opportunities

Global environment

Job summary

Spruson & Ferguson in Kuala Lumpur, Malaysia is seeking a full-time Office Administrator to manage daily operations and general office administration. You will ensure smooth business processes and coordinate across teams.

The role requires experience in office management, strong time management and attention to detail, with fresh graduates encouraged to apply. You will handle correspondence, records, and filing, including IP-related filing where applicable, in a dynamic, global environment.

Qualifications

• Experience in office management, administration, or executive assistant roles.
• Prior experience in a global, multinational, or professional services organisation would be a bonus.
• Good time management and organisational skills.
• Strong attention to detail and the ability to be flexible.
• Fresh graduates are encouraged to apply.

Responsibilities

• Handle a range of administrative and operational tasks including correspondence and filing.
• Maintain accurate records and manage documentation to ensure regulatory compliance.
• Filing of documents with the relevant Intellectual Property Office.

Skills

Office management

Administration

Time management

Organisational skills

Attention to detail

Flexible

Job description

The Opportunity

We are seeking a full time Office Administrator, to take charge of daily operations and ensure smooth functioning of our business operations in our Kuala Lumpur, Malaysia office, as well as general office management and administrative matters. The successful candidate will ensure smooth business operations through effective office management and coordination.

What You'll Do

• Handle a diverse range of administrative and operational tasks including correspondence management, filing systems, and office coordination to ensure smooth operational flow and efficient business processes.
• Maintain accurate records, and manage important documentation related to business operations, ensuring compliance with regulatory requirements and company policies.
• Filing of documents with the relevant Intellectual Property Office.

What You'll Bring

• Experience in office management, administration, or executive assistant roles.
• Prior experience in a global, multinational, or professional services organisation would be a bonus.
• Good time management and organisational skills.
• Strong attention to detail and the ability to be flexible.
• Fresh graduates are encouraged to apply.

About Our Benefits

• Competitive annual remuneration and benefits package inclusive of 13th month bonus and variable performance bonus.
• Global environment with exposure to a wide range of trademark matters across international markets.
• Comprehensive mentorship, training, and career development opportunities
• A supportive, flexible, and inclusive work environment.