Administration

TAHAP WIRA SDN BHD; Puchong; On-site; MYR 36,000 - 60,000; Full time

Job summary

TAHAP WIRA SDN BHD in Puchong, Selangor is seeking a full-time Administration professional to support daily operations and cross‑team coordination. You will manage schedules, handle correspondence, maintain records, and assist with HR tasks and facilities.

The ideal candidate has 1–2 years in an administrative or office support role, strong English communication, proficiency with Microsoft Office, and a detail‑oriented, reliable approach.

Qualifications

• Experience in an administrative or office support role (1–2 years)
• Strong organisational skills and the ability to prioritise multiple tasks
• Excellent written and verbal communication in English
• Proficiency with Microsoft Office Suite
• Attention to detail and reliability in handling confidential information

Responsibilities

• Managing and organising office schedules, appointments and meetings to ensure smooth coordination across departments
• Handling correspondence, emails and telephone communications with professionalism
• Maintaining accurate records, files and databases, ensuring documentation is organised and accessible
• Processing administrative paperwork including invoices, expense reports and purchase orders
• Providing general office support including ordering supplies, inventory management and coordinating facilities
• Assisting with event coordination, meeting preparation and minute-taking as required
• Supporting HR functions including onboarding, leave administration and employee record maintenance
• Liaising with internal teams and external stakeholders to facilitate smooth operations
• Performing data entry and maintaining databases with accuracy
• Contributing to administrative process improvements and efficiency initiatives

Skills

Organization

Communication

MS Office

Data entry

Time management

Tools

Microsoft Office

Job description

About the role

We are seeking a full-time Administration professional to join TAHAP WIRA SDN BHD in Puchong, Selangor. This is a key position within our operations team, responsible for ensuring the smooth and efficient running of our administrative functions. You will provide essential support to various departments, helping to maintain organisational effectiveness and contributing directly to the success of our business objectives. This is a full-time on-site position that plays a vital role in supporting our daily operations.

Key responsibilities

• Managing and organising office schedules, appointments and meetings to ensure smooth coordination across departments
• Handling correspondence, emails and telephone communications with professionalism and efficiency
• Maintaining accurate records, files and databases, ensuring all documentation is properly organised and accessible
• Processing administrative paperwork including invoices, expense reports and purchase orders
• Providing general office support including ordering supplies, managing inventory and coordinating facilities
• Assisting with event coordination, meeting preparation and minute-taking as required
• Supporting human resources functions including onboarding, leave administration and employee record maintenance
• Liaising with internal teams and external stakeholders to facilitate smooth business operations
• Performing data entry and maintaining databases with accuracy and attention to detail
• Contributing to administrative process improvements and operational efficiency initiatives

What we're looking for

• Proven experience in an administrative or office support role, with at least 1-2 years of relevant experience
• Strong organisational skills with the ability to manage multiple tasks and prioritise effectively
• Excellent communication skills, both written and verbal, with proficiency in English
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general computer literacy
• Attention to detail and accuracy in record-keeping and data management
• Professional demeanour and the ability to interact effectively with colleagues at all levels
• Reliability, discretion and the ability to handle confidential information with integrity
• Strong time management skills and ability to meet deadlines consistently
• Willingness to learn and adapt to new systems and processes
• Preferably, experience in a similar industry or organisation type would be advantageous

What we offer

At TAHAP WIRA SDN BHD, we value our employees and are committed to providing a supportive and professional working environment. We offer competitive remuneration, opportunities for professional development and career progression within a growing organisation. Our team benefits from a collaborative workplace culture where contributions are recognised and valued. We provide a structured work environment with clear expectations and support for your professional growth. We encourage a healthy work-life balance and foster a workplace where employees feel appreciated and motivated to perform at their best.

About us

TAHAP WIRA SDN BHD is a dynamic and forward-thinking organisation committed to delivering excellence in our operations and services. We pride ourselves on maintaining high standards of professionalism, integrity and customer service. Our team is composed of dedicated professionals who work collaboratively to achieve organisational goals. We value innovation, reliability and continuous improvement, creating an environment where employees can contribute meaningfully to our success. We are an employer dedicated to supporting our staff and fostering a positive workplace culture.