Admin Assistant

Herb & Fashion Sdn Bhd; Kajang; On-site; MYR 29,000 - 42,000; Full time

Benefits offered by this job

Competitive remuneration packages

Career development opportunities

Positive work environment

Job summary

Herb & Fashion Sdn Bhd in Cheras Trader Square, Selangor, is hiring an Admin Assistant for a full-time role. You will support daily office operations, manage schedules, handle correspondence and maintain records while assisting senior staff and management.

The ideal candidate communicates in Mandarin, English and Malay, is proficient in Word/Excel/PowerPoint, and can work with discretion and confidentiality in a busy team environment.

Qualifications

• Proven experience working as an Administrative Assistant or in a similar administrative support role.
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively.
• Strong written and verbal communication skills in Mandarin, English and Malay.
• Proficiency in Microsoft Office applications including Word, Excel and PowerPoint.
• Attention to detail and a commitment to accuracy in all administrative tasks.

Responsibilities

• Managing and organizing office schedules, appointments and meetings for staff members.
• Handling incoming and outgoing correspondence, including emails, letters and parcels.
• Maintaining and updating company databases and filing systems, ensuring accurate record-keeping.
• Preparing and formatting documents, reports and presentations as required.
• Providing general administrative support to senior staff and management.
• Managing office supplies and equipment inventory, ordering as needed.
• Assisting with reception duties and greeting visitors in a professional manner.
• Coordinating office events, meetings and travel arrangements.
• Processing expense reports and assisting with financial administration tasks.
• Performing general clerical duties to support daily office operations.

Skills

Organisational skills

Time management

Communication

Problem-solving

Teamwork

Tools

Word

Excel

PowerPoint

Job description

About the role

We are seeking an Admin Assistant to join Herb & Fashion Sdn Bhd in Cheras Trader Square, Selangor. This is a full-time position that plays a vital role in supporting the smooth operation of our administrative functions. As an Admin Assistant, you will be the backbone of our office operations, ensuring that all administrative tasks are executed efficiently and professionally. This position is essential to our company's success, providing crucial support to management and various departments whilst maintaining the organizational standards that define our business.

What you'll be doing

Managing and organizing office schedules, appointments and meetings for staff members

Handling incoming and outgoing correspondence, including emails, letters and parcels

Maintaining and updating company databases and filing systems, ensuring accurate record-keeping

Preparing and formatting documents, reports and presentations as required

Providing general administrative support to senior staff and management

Managing office supplies and equipment inventory, ordering as needed

Assisting with reception duties and greeting visitors in a professional manner

Coordinating office events, meetings and travel arrangements

Processing expense reports and assisting with financial administration tasks

Performing general clerical duties to support daily office operations

What we're looking for

Proven experience working as an Administrative Assistant or in a similar administrative support role

Excellent organisational and time management skills with the ability to prioritize multiple tasks effectively

Strong written and verbal communication skills in Mandarin, English and Malay. We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers.

Proficiency in Microsoft Office applications including Word, Excel and PowerPoint

Attention to detail and a commitment to accuracy in all administrative tasks

Professional demeanour and the ability to work collaboratively with colleagues across all levels

Flexibility and adaptability when responding to changing business priorities

A proactive approach to problem-solving and the ability to work independently when required

Discretion and confidentiality when handling sensitive company information

What we offer

At Herb & Fashion Sdn Bhd, we are committed to creating a supportive and inclusive workplace where our employees can thrive. We offer competitive remuneration packages, career development opportunities and a positive work environment. We believe in recognizing the contributions of our team members and providing pathways for professional growth. Our company culture emphasizes teamwork, integrity and continuous improvement, making us an attractive place to build a career in administration and office support.

About us

Herb & Fashion Sdn Bhd is a dynamic and growing organization dedicated to delivering quality products and exceptional service to our customers. Our team is committed to maintaining high standards of professionalism and excellence in everything we do. We are proud of our achievements and our reputation for reliability and integrity in the marketplace.