Admin

Private Advertiser; Batu Pahat; On-site; MYR 24,000 - 36,000; Full time

Job summary

Private Advertiser in Batu Pahat, Johor is seeking an experienced Administrative Assistant to join our team. You will provide essential administrative and clerical support to ensure the smooth operation of our office.

The role covers managing schedules, coordinating communications, maintaining office systems, and supporting other departments to help the team perform their duties effectively.

Qualifications

• Strong organisational and time management skills.
• Good written and verbal English communication.
• Attention to detail and accuracy in documentation.
• Professional demeanour and ability to maintain confidentiality.
• Strong interpersonal and collaboration skills.
• Flexible and adaptable in a fast-paced office.

Responsibilities

• Manage and maintain filing systems (physical and digital).
• Answer telephones, respond to emails, handle general enquiries.
• Prepare and process administrative documents (correspondence, reports, forms).
• Maintain office supplies and equipment; track inventory.
• Assist with data entry and database management tasks.
• Perform general clerical duties and support other departments.

Skills

Organisational skills

Time management

Written and verbal English

Attention to detail

Professional demeanour

Interpersonal skills

Adaptability

Team collaboration

Education

Secondary education or higher

Tools

Microsoft Office Suite

Job description

About the role

We are seeking an experienced Administrative Assistant to join our team in Batu Pahat, Johor. In this role, you will provide essential administrative and clerical support to ensure the smooth operation of our office. You will be responsible for managing schedules, coordinating communications, and maintaining office systems and procedures. This position is fundamental to the efficiency and organisation of our workplace, ensuring that all team members have the support they need to perform their duties effectively.

What you'll be doing

• Managing and maintaining filing systems, both physical and digital, ensuring accurate organisation and easy retrieval of documents
• Answering telephones, responding to emails and handling general enquiries from internal and external contacts
• Preparing and processing administrative documentation, including correspondence, reports and forms
• Maintaining office supplies and equipment, placing orders as necessary and tracking inventory
• Assisting with data entry and database management tasks to support business operations
• Performing general clerical duties and assisting other departments as needed

What we're looking for

• Proven experience working as an Administrative Assistant or in a similar administrative support role
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Good written and verbal communication skills in English
• Proficiency with Microsoft Office Suite and other standard office software applications
• Attention to detail and accuracy in all administrative tasks and documentation
• Professional demeanour and the ability to maintain confidentiality
• Strong interpersonal skills and the ability to work collaboratively with colleagues at all levels
• Flexibility and adaptability in a fast-paced office environment
• Preferably secondary education or higher qualification in a relevant field