Admin Warehouse

MADURA E-COMMERCE SDN BHD; Malacca City; On-site; MYR 28,000 - 45,000; Full time

Job summary

Madura E-Commerce Sdn Bhd is seeking a Warehouse Administrator to manage stock records and related warehouse documents. You will handle receiving and issuing goods, prepare delivery orders, and ensure inventory accuracy in the system.

You will also produce regular stock reports and assist with stock counts and reconciliation. You will liaise with Purchasing, Sales, Logistics and Finance to resolve stock and delivery matters, maintaining well-organized warehouse records for audit purposes.

Qualifications

• Mandarin-speaking required for effective communication with Mandarin-speaking clients.
• SPM or Diploma in a relevant field is required.
• Warehouse administration or inventory management experience is an advantage.
• Proficient in Microsoft Excel and Microsoft Office; good written and verbal communication; detail-oriented.

Responsibilities

• Manage and maintain stock records, including receiving and issuing goods.
• Prepare DOs, stock transfer and shipping documents.
• Update inventory data accurately in the system.
• Ensure system stock matches physical stock in the warehouse.
• Prepare daily, weekly and monthly stock reports.
• Assist in stock counts and stock reconciliation.
• Review goods receiving documents from suppliers.
• Communicate with Purchasing, Sales, Logistics and Finance about stock and delivery matters.
• Organize and maintain warehouse documents for audit purposes.
• Monitor delivery status and assist in preparing delivery documents.

Skills

Mandarin-speaking

Communication skills

Document management

Attention to detail

Organized

Education

SPM / Diploma in a relevant field

Tools

Microsoft Excel

Microsoft Office

Job description

Manage and maintain stock records, including the receiving and issuing of goods. Prepare warehouse-related documents such as Delivery Orders (DO), stock transfer documents, and shipping documents. Update inventory data accurately and regularly in the system. Ensure that the stock quantity in the system is consistent with the physical stock in the warehouse.

Key responsibilities

• Manage and maintain stock records, including the receiving and issuing of goods
• Prepare warehouse-related documents such as Delivery Orders (DO), stock transfer documents, and shipping documents
• Update inventory data accurately and regularly in the system
• Ensure that the stock quantity in the system is consistent with the physical stock in the warehouse
• Prepare daily, weekly, and monthly stock reports as required
• Assist in conducting stock counts and stock reconciliation
• Review and process goods receiving documents from suppliers
• Communicate with the Purchasing, Sales, Logistics, and Finance departments regarding stock and delivery matters
• Organize and maintain warehouse documents systematically for record-keeping and audit purposes
• Monitor delivery status and assist in preparing documents for deliveries

About you

• Mandarin-speaking to effectively communicate with Mandarin-speaking clients.
• Minimum SPM / Diploma in a relevant field
• Experience in warehouse administration or inventory management is an added advantage
• Proficient in Microsoft Office, especially Microsoft Excel
• Good communication and document management skills
• Detail-oriented, organized, and able to work with minimal supervision
• Able to work in a fast-paced environment and manage multiple tasks simultaneously