Admin & Training Coordinator — ISO, Insurance & Compliance

Talent Recruit; Johor Bahru; On-site; MYR 102,000 - 128,000; Full time

Job summary

Sea Forrest, a Singapore-incorporated company, seeks an Admin Assistant to support HR, L&D, insurance, and compliance tasks in its Singapore operations. You will coordinate training programs, manage records, and assist with onboarding for local and foreign interns and apprentices.

Ideal candidates hold a diploma or bachelor’s degree in business administration or related fields, and demonstrate strong organization, communication, and confidentiality.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Human Resources, Accounting or a related field.
• Excellent organizational and multitasking skills.
• Strong communication skills (both written and verbal).
• Fluent in English and Mandarin.

Responsibilities

• Assist in coordinating and scheduling training programs, workshops, and seminars for employees.
• Track employee training records, ensuring mandatory training is completed on time.
• Assist with administering and manage the company's insurance policies, acting as the primary point of contact for all insurance-related matters, including employee and corporate coverage.
• Liaise with insurance providers to ensure all policies are up-to-date, addressing issues and ensuring smooth policy administration. Assist with recruitment, onboarding, and compliance for local and foreign interns/apprentices.
• Handle work passes, visas, and regulatory requirements for foreign candidates.
• Assist in identifying, evaluating, and selecting IT service providers for server hosting, software development, and data security, and establish service agreements outlining responsibilities and expectations.
• Act as the primary point of contact with the IT service providers, ensuring smooth day-to-day communication, service support and issue resolution.
• Assist in implementing and maintaining ISO certification, ensuring compliance through documentation, internal audits, and training support.
• Liaise with external auditors and departments to facilitate audits, address non-conformities, and report on ISO performance metrics to management.
• Maintain accurate and organized filing systems for all documents.
• Minutes taking, prepare reports and presentations as needed by management.
• Manage and maintain executives calendars, including scheduling appointments, meetings, and coordinating logistics.
• Other ad-hoc duties as assigned.

Skills

Organizational skills

Communication skills

Multitasking

Mandarin fluency

Education

Diploma or Bachelors in Admin/HR

Job description

Sea Forrest, a Singapore-incorporated company, seeks an Admin Assistant to support HR, L&D, insurance, and compliance tasks in its Singapore operations. You will coordinate training programs, manage records, and assist with onboarding for local and foreign interns and apprentices.

Ideal candidates hold a diploma or bachelor’s degree in business administration or related fields, and demonstrate strong organization, communication, and confidentiality.