Admin cum ISO Officer

Private Advertiser; Batu Kawan; On-site; MYR 67,000 - 112,000; Full time

Job summary

Private Advertiser in Malaysia is seeking an administrator to manage day-to-day administrative and HR support activities, ensuring compliance with ISO standards and regulatory requirements. The role coordinates ISO procedures, licencing, inspections, and employee training, while supporting ESG initiatives and record-keeping.

The candidate will liaise with management, government authorities, auditors, and service providers to maintain up-to-date documentation and smooth operations.

Qualifications

• Manages day-to-day administrative and HR support activities.
• Coordinates ISO procedures and audits.
• Maintains licences, permits and statutory renewals.
• Performs internal compliance inspections and follows up on actions.
• Coordinates employee training and HRD Corp claims.

Responsibilities

• Manage day-to-day compliance and administrative activities to ensure smooth operations.
• Coordinate ISO procedures, documentation and audits.
• Maintain licences, permits and statutory renewals to ensure timely compliance.
• Conduct internal compliance inspections and follow up on corrective actions.
• Coordinate employee training, competency development and HRD Corp claims.
• Provide general administrative support to management and documentation upkeep.

Skills

Administrative management

Compliance & ISO

Training & development

HR support

Record keeping

Tools

MS Office

Job description

Responsible for managing and coordinating the organization’s day-to-day administrative, compliance, training, and HR support activities. The role serves as a key point of contact for administrative, compliance, and employee-related matters, working closely with management and various departments to ensure smooth operations and compliance with ISO standards, legal and regulatory requirements, and company policies.

The position is responsible for managing ISO procedures and audits, company licences and statutory requirements, internal compliance activities, training and competency development, HRD Corp claims, and employee benefits administration. The role also supports ESH, ESG initiatives, succession planning, and continuous improvement activities while providing general administrative support to management and ensuring accurate and up-to-date records and documentation are maintained.

Key Responsibilities

Manage day-to-day compliance and administrative activities to ensure smooth business operations.

Coordinate ISO procedures, documentation, internal audits, and external certification audits.

Manage company licences, permits, certifications, and statutory renewals to ensure timely compliance.

Conduct internal compliance inspections and follow up on corrective actions and improvement initiatives.

Coordinate employee training, competency development, certifications, and HRD Corp claims.

Support ESH, ESG initiatives and other corporate compliance activities.

Administer employee medical claims, insurance, and employee monthly claims.

Provide general administrative and management support, including documentation, records, appointments, and office administration.

Liaise with government authorities, auditors, certification bodies, and external service providers when required.

Maintain proper compliance, training, HR, and administrative records.

Perform other duties and projects as assigned by management.