ADMIN TENDER EXECUTIVE

Semarak Majujaya Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Medical & Hospitalization Leave

Season Parking Provided

Job summary

Semarak Maju Jaya Sdn Bhd is seeking an Administrative Executive to support daily office operations and assist in tender preparation for government projects via e-Perolehan. Fresh graduates are welcome; the role requires detailed, organized individuals eager to learn tender and procurement processes.

The candidate should have Diploma or Degree in Business Administration or related field, with proficiency in Microsoft Word, Excel, and other office software. Training will be provided.

Qualifications

• Diploma or Degree in Business Administration, Management, or related field.
• Fresh graduates welcome; 1+ year experience in tender administration preferred.

Responsibilities

• Prepare, review and submit tender documents for government and private sector projects.
• Ensure all tender documents comply with client specifications and submission requirements.
• Compile and verify supporting documents, certifications, pricing schedules and technical information before submission.
• Monitor tender closing dates and ensure timely submission.
• Source and monitor new tender opportunities within the food, manufacturing, and catering sectors.
• Manage the tender process from invitation to submission and award.
• Liaise with internal departments to obtain required information and supporting documents.
• Maintain proper records of all tender submissions and outcomes.

Skills

Tender administration

Document preparation

Organizational skills

Attention to detail

Communication skills

Proficiency in MS Office

Education

Diploma or Degree in Business Administration/Management

Tools

ePerolehan

MyProcurement

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Administrative Executive is responsible for supporting daily office operations, managing official documentation, and assisting in tender preparation for government projects via e-Perolehan. This role is suitable for fresh graduates who are detail-oriented, well-organized, and eager to learn tender and procurement processes.

The position requires good document preparation skills, basic understanding of administrative procedures, and proficiency in computer applications such as Microsoft Word, Excel, and other office software. Training and guidance will be provided.

ABOUT THE COMPANY

Semarak Maju Jaya Sdn Bhd, established nearly 15 years ago, is a leading supplier of food rations, including fresh produce, raw materials, dry goods, and vegetables. The company specializes in supplying military camps across Malaysia with reliable and consistent food supply services.

Our operations span several states, including Johor, Kuala Lumpur, Perak, Sabah, and Sarawak, enabling us to meet diverse operational needs. In Nilai, we also provide Rangsum Tempuh Bekalan Keliling (RTBK) services to ensure efficient and timely food supply deliveries.

With a strong focus on quality, compliance, and customer satisfaction, Semarak Maju Jaya Sdn Bhd continues to grow as a trusted partner in this sector.

KEY REQUIREMENTS

Diploma or Degree in Business Administration, Management, or related field

Minimum 1 year of experience in tender administration, preferably in the food manufacturing, food service, catering, or food supply industry.

Fresh graduate are welcome to apply

Hands-on experience in preparing and submitting government and/or private sector tenders, especially food-related tenders.

Good knowledge of ePerolehan, MyProcurement, and other tender submission platforms will be an added advantage.

Familiar with tender documentation, contract requirements, specifications, pricing schedules, and compliance requirements.

Strong organizational skills with the ability to manage multiple tender submissions and deadlines.

Excellent attention to detail and document accuracy.

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Good communication, negotiation, and interpersonal skills.

Able to work in a fast-paced environment and manage urgent tender submissions with tight deadlines.

Willing and able to work overtime when required, particularly during critical tender submission periods.

Receptive to constructive feedback and able to make corrections or improvements promptly.

Able to work under pressure while maintaining accuracy, attention to detail, and quality of work.

Proactive, responsible, and able to adapt quickly to changing priorities and instructions.

KEY RESPONSIBILITIES

Prepare, review and submit tender documents for government and private sector projects.

Ensure all tender documents comply with client specifications and submission requirements.

Compile and verify supporting documents, certifications, pricing schedules and technical information before submission.

Monitor tender closing dates and ensure timely submission.

Source and monitor new tender opportunities, particularly within the food manufacturing, food supply and catering sectors.

Manage the tender process from invitation to submission and award.

Liaise with internal departments to obtain the required information and supporting documents.

Maintain proper records of all tender submissions and outcomes.

3. Costing & Proposal Preparation

Prepare tender costing, price comparisons and commercial proposals.

Coordinate with suppliers and procurement teams to obtain quotations and pricing.

Review costing to ensure competitiveness while maintaining profitability.

Operate the ePerolehan system and other relevant procurement portals.

Ensure compliance with government procurement guidelines and tender requirements.

Maintain updated company registrations, licences and supporting documents required for tender participation.

5. Coordination & Reporting

Liaise with government agencies, clients and internal departments regarding tender matters.

Prepare tender status reports and maintain accurate documentation.

Perform other tender and procurement-related duties as assigned by Management.

BENEFITS

Medical & Hospitalization Leave

Statutory Deductions (EPF, SOCSO & PCB)

Season Parking Provided (subject to confirmation of employment)