PROPOSAL & PROCUREMENT EXECUTIVE

CHARDIKALA LOGISTICS SDN BHD; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Company car

Free parking

Maternity leave

EPF/SOCSO/EIS/HRDF contributions

Job summary

CHARDIKALA LOGISTICS SDN BHD in Kuala Lumpur is seeking an organized administrator to manage diverse regulatory and operational processes. You will handle e-Perolehan submissions, license renewals, tender coordination, e-SIMS administration, and compliance tracking.

Additionally, you will prepare contracts, maintain regulatory records, arrange trainings, support customer service, manage government registrations, insurance claims, and assist marketing initiatives including social media and client

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, Marketing, or a related field.
• Experience in administration, operations, tender management or similar roles preferred.

Responsibilities

• Manage e-Perolehan processes and government submissions.
• Oversee registration and renewal of company licenses (e.g., KDN, PIKM, PBT) and ensure regulatory compliance.
• Coordinate and manage tenders for private and government sectors, including KPM tenders.
• Administer e-SIMS processes and conduct KDN vetting for new staff.
• Prepare, monitor, and renew tenancy agreements, service proposals, quotations, orders, and contracts.
• Maintain records of clients' SOPs, rules, and regulatory requirements.
• Plan and arrange training programs including CSG and TNG initiatives.
• Handle customer service and conduct research and telemarketing to engage potential clients.
• Manage government registrations and onboarding of new clients.
• Coordinate insurance claims and oversee annual policy renewals with agents.

Skills

Communication skills

Organizational skills

Initiative

Education

Diploma/Bachelor's in Business Admin/Management

Tools

Microsoft Office

Job description

This role involves managing administrative, operational, and regulatory processes for the company. You will handle e-Perolehan submissions, oversee company license registrations and renewals, coordinate tenders, administer e-SIMS processes, and manage compliance requirements. You will also prepare and monitor contracts, maintain regulatory records, arrange training programs, handle customer service matters, manage government registrations, coordinate insurance claims, and support marketing initiatives including social media management and client follow-up.

Key responsibilities

Manage and handle e-Perolehan processes, including government-related submissions and compliance

Oversee registration and renewal of company licenses (e.g., KDN, PIKM, PBT) and ensure all regulatory requirements are up to date

Coordinate and manage company tenders for both private and government sectors, including KPM tenders

Administer e-SIMS processes and facilitate KDN vetting for all new staff upon HR notification

Prepare, monitor, and renew tenancy agreements, service proposals, quotations, order confirmations, and service contracts

Maintain and organize records of clients' SOPs, rules, and regulatory requirements

Plan, arrange, and execute training programs, including CSG and TNG training initiatives

Handle customer service matters while conducting research and telemarketing to engage potential clients

Manage registrations with government bodies and onboarding of new clients

Coordinate insurance claims and oversee annual insurance policy renewals with agents

About you

Diploma or Bachelor's Degree in Business Administration, Management, Marketing, or a related field

At least 1–3 years of working experience in administration, operations, tender management, or a similar role

Experience handling e-Perolehan and government-related processes is an added advantage

Familiarity with licensing and regulatory requirements (e.g., KDN, PIKM, PBT) is preferred

Basic knowledge of tender documentation and submission processes for both private and government sectors

Good communication skills in English and Bahasa Malaysia (both written and spoken)

Proficient in Microsoft Office (Word, Excel, PowerPoint) and general computer applications

Strong organizational skills with attention to detail and the ability to manage multiple tasks

Able to work independently, take initiative, and meet deadlines

Company location accessible and near with public transport

Walking distance to restaurant, food courts, banks

Medical insurance

EPF, SOCSO, EIS and HRDF contribution

Good career progression

Employee bonding program e.g teambuilding, potluck and more

Casual dress code

Company car

Free parking

Maternity leave

Opportunities for promotion